Project Services Coordinator
About The Position
Colliers Engineering & Design is excited to add a Project Services Coordinator to our expanding team in Rochester, NY. In this role, you’ll work alongside experienced Project Managers and Project Services leadership, playing a key part in keeping projects organized, on track, and aligned with client expectations. You’ll help coordinate project priorities, manage schedules, and support the day-to-day operations that keep our teams moving forward. This position offers hands-on exposure to a wide range of projects, providing a strong foundation for career advancement. We’re looking for someone who is detail-oriented, proactive, and eager to learn, thrives in a fast-paced environment and is excited to grow their skills while contributing to impactful work across our AEC projects. At Colliers Engineering & Design, you won’t just be supporting projects, you’ll be building a career.
Requirements
- Associate Degree from an accredited institution or equivalent in education and experience.
- 2+ years of related experience.
- Professional presentation and interpersonal skills.
- Proficient in use of Microsoft Office.
- Demonstrated work ethic with great attention to detail.
- Highly organized.
- Ability to prioritize tasks and overall workload.
- Professionalism and discretion when handling confidential information.
- Resourceful and proactive.
- Critical thinking.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
Nice To Haves
- Notary public preferred.
Responsibilities
- Perform specific tasks in support of multiple concurrent projects with guidance.
- Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, RFI Logs, site visit schedules, etc.
- Follow up with internal team members on open/overdue items.
- Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
- Assist in the creation and maintenance of project files, including both electronic and hard copies. This may include scanning, mailing, and filing documents.
- Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
- Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
- Prepare and review memos, reports and other project documents as directed.
- Understand the company's services, operations, and organizational structure.
- Additional projects as directed by the Project Services Manager or Project Manager.
- Ability to travel based on client or project needs.
- Research, prepare, submit, and track permits with multiple entities such as Municipalities, Dept. of Health, and Civil Reviews.
- Coordination with clients, contractors, and municipality contacts.
- Additional tasks as directed.
Benefits
- company paid medical, dental, and vision coverage
- paid pregnancy disability leave
- short- and long-term disability insurance
- life insurance
- a company-matched 401(k)/Roth
- paid time off that includes parental and military leave
- employee referral and professional license bonuses
- a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week
- reimbursement for education
- a free in-house resource for hundreds of educational and self-enrichment courses
- mentorship program
- wellness program
- Women’s Organization and ongoing philanthropic opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
