Project Coordinator, Professional Services

Ministry Brands

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About The Position

Ministry Brands is looking for a Project Coordinator, Professional Services to join our growing team! Ministry Brands is a leading provider of SaaS operational management systems, payments platforms, digital engagement tools and background screening solutions for faith-based, non-profit and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement – advancing missions, driving efficiencies, and building engaged communities for more than four decades. The diverse and real-world experiences of our team members serving their communities makes us stronger together and enhances our ability to advance digital transformation for the greater good.

The Project Coordinator is a central operational partner to our consulting delivery teams, ensuring that client engagements run smoothly from kickoff through closeout. You'll own the coordination layer that keeps projects on track — managing timelines, documentation, communications, and logistics so that consultants can focus on client delivery.

Requirements

• Bachelor's degree or an equivalent combination of education and professional experience
• 1–2 years of experience in project coordination, operations, or client support
• Strong organizational skills with the ability to manage multiple concurrent workstreams
• Excellent written and verbal communication skills, including comfort communicating with clients
• High attention to detail and a consistent follow-through track record
• Proficiency with Microsoft 365 (Excel, PowerPoint, Outlook, Teams)
• Ability to work independently and collaboratively in a fast-paced environment

Nice To Haves

• Familiarity with project management tools such as Monday.com, Smartsheet, or Asana, preferred

Responsibilities

• Own project plans, timelines, and task lists in project management tools, keeping them accurate and up to date
• Monitor milestones, action items, and dependencies; proactively follow up on overdue items before they become blockers
• Track scope, schedule, and resource utilization, flagging risks or variances to the project lead
• Prepare and distribute meeting agendas, notes, and action item summaries in a timely manner
• Maintain organized, accurate project documentation throughout the engagement lifecycle
• Draft and coordinate internal and client-facing project status communications
• Coordinate project logistics including kickoffs, working sessions, and handoffs
• Onboard new projects into delivery workflows and ensure teams follow documented delivery standards
• Support change request tracking, risk logging, and issue escalation processes
• Assist with time tracking validation, budget monitoring, and invoicing support
• Reconcile project hours against plans and contract terms
• Lead project closeout activities including final documentation and lessons learned capture

Benefits

• Robust healthcare options
• Flexible paid time off
• Up to 80 hours of paid sick/safe leave
• 11.5 days of fully paid holidays
• Paid parental leave
• Mental health support through an Employee Assistance Program
• Professional development reimbursement
• Employee Recognition & Rewards through Nectar

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level