Project & Procurement Coordinator

Safelite•Columbus, OH

3d•Onsite

About The Position

The Project & Procurement Coordinator supports the Real Estate Design & Construction team by coordinating capital and small works projects while managing procurement activities across the project lifecycle. This role plays a critical part in ensuring projects are delivered on time, within budget, and in compliance with company policies by providing administrative, financial, and procurement coordination support to project managers and key stakeholders. The ideal candidate is highly organized, detail oriented, and comfortable working in a fast paced construction environment, with the ability to manage multiple projects, contracts, and vendor relationships simultaneously.

Requirements

Bachelor's Degree Construction Management, Project Management, Business, Supply Chain, or a related field (or equivalent experience)
1-3 years Experience in a project coordination, procurement, or contract administration role within construction, real estate, or facilities
1-3 years Understanding of construction project lifecycles and procurement processes
1-3 years Experience coordinating vendors, contracts, and purchase orders
Strong attention to detail and accuracy
Excellent time management and ability to handle multiple priorities
Clear written and verbal communication skills
Intermediate to advanced proficiency in Microsoft Excel, Word, PowerPoint, and document management systems
Strong administrative, organizational, and documentation skills

Nice To Haves

Preferred High School Diploma Required
1-3 years Experience working in a corporate real estate or multi-site portfolio environment
Familiarity with procurement policies, delegated authority frameworks, and contract terms
Experience with ERP, P2P, or project management systems (e.g., SAP, Oracle, Procore, MS Project)
Certification or coursework in project management or procurement (e.g., CAPM, PMP, CPSM)

Responsibilities

Provide day to day coordination support for real estate design and construction projects, including tenant improvements, renovations, new builds, and capital upgrades.
Support site readiness, move in, and project close out activities.
Assist Project Managers with project setup, documentation, scheduling, and tracking of deliverables, milestones, and budgets
Maintain and organize project documentation (drawings, permits, contracts, change orders, close out packages)
Coordinate procurement activities in accordance with company policies and delegated authority limits
Prepare and issue Requests for Proposal (RFPs), Requests for Quotation (RFQs), and bid packages for consultants, contractors, and vendors
Assist with drafting, reviewing, and processing contracts, purchase orders, work orders, and amendments
Track contract values, committed costs, and payment status and support invoice review, verification of progress claims, and approval workflows
Maintain accurate records & assist in budget tracking, cost forecasting, and variance reporting
Ensure procurement and project activities comply with internal governance, policies, and delegated authorities
Support implementation and use of project and procurement systems (e.g., ERP, P2P, project management platforms)
Performs other duties as assigned
Complies with all policies and standards