Project Planning Coordinator - Events

Populous•Denver, CO

9h•Hybrid

About The Position

We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments. We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. All of Populous’ collective design expertise ultimately culminates in one thing: the event. We work at all scales, having developed intimate one-off experiences, all the way up to major international multi-day festivals. Our venues have hosted some of the most prestigious events in sports and entertainment, from the FIFA World Cup and the NFL Super Bowl, to the Summer and Winter Olympic and Paralympic Games. Our unmatched understanding of venue design has allowed us to transcend traditional boundaries, bringing all of our architectural knowledge into the world of event planning. Populous has experience at every level of the event ecosystem. We have designed and developed new events in all corners of the globe and combined entertainment in new ways, such as fusing live music with sport. We’re seeking an enthusiastic and detail-oriented Project Planning Coordinator to provide crucial administrative support and coordination to produce successful events. The ideal candidate is highly organized, collaborative and adaptable. Previous experience with event-related project management is preferred. This position will be open for a minimum of two (2) days and will remain open until filled. Applications will be accepted on an ongoing basis until the position is closed.

Requirements

Detail-oriented and organized with proven track record of efficient time management across multiple projects.
Maintains a courteous and professional attitude.
Proficiency in MS Office; advanced understanding of Excel/database relationships and Smartsheet is a plus.
Technical acumen – quick to pick up new tools/software/platforms
Excellent written and verbal communication skills.
Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, project requirements, demands, and timelines.
Ability to work effectively both independently and in a team-oriented, collaborative environment.
Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness.

Nice To Haves

Previous experience with event-related project management is preferred.
Bachelor’s or associate degree is preferred but not required.

Responsibilities

Supporting event planning through administrative functions such as scheduling meetings, ordering and organizing supplies/equipment, creating presentations, task coordination and follow up.
Interpreting data from multiple sources in multiple formats to create concise information.
Researching commodities and vendors, presenting findings with recommendations for selection.
Utilizing Populous software systems for project work planning and project budgets and performing budget analysis and tracking.
Tracking and managing vendor and consultant agreements, ensuring correct invoicing and payments coordination.
Coordinating accreditation information and supplies for event groups and staff.
Preparing and submitting expense reports, making travel arrangements, and managing other project correspondence and documentation.