Planning & Project Coordinator

Metropolitan State University of Denver•Denver, CO

9d•Hybrid

About The Position

The Planning & Project Coordinator supports the Planning, Design & Construction (PDC) department by coordinating project intake, maintaining project financial and administrative processes, supporting institutional space planning initiatives, and managing small renovation and improvement projects. The role helps ensure projects, data, and processes are organized, accurate, and move efficiently from initiation through closeout. It works collaboratively with campus stakeholders, consultants, contractors, vendors, AHEC, and internal departments in support of the University’s capital planning, space management, and project delivery objectives. The position coordinates project requests and assignments, maintains project records and communications, supports financial tracking and required capital project documentation, and contributes to space audits, inventory, utilization analyses, and related databases. It also manages assigned small renovation and improvement projects, coordinating scopes, schedules, budgets, vendors, site activities, stakeholder communication, and closeout. The role supports departmental operations, reporting, process improvement, and special initiatives. Work is primarily in an office environment, with frequent travel throughout campus for space audits, project observations, and stakeholder meetings. Some local travel may be needed occasionally. The schedule is full-time, 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m. The position has a hybrid schedule, with in-person work and some remote work opportunities subject to supervisor approval. Evening and weekend work is rare. Occasional lifting of plans, furniture samples, or equipment weighing up to 25 pounds may be required. The position is exempt from overtime.

Requirements

Bachelor’s degree in Construction Management, Architecture, Interior Design, Planning, Business Administration, Public Administration, Facilities Management, or a related field.
Experience or demonstrated knowledge related to project coordination, facilities, construction, planning, design, higher education, or a related field; relevant experience may be gained through employment, internships, academic work, or other applied settings.
Experience coordinating multiple projects simultaneously.
Experience tracking project budgets and maintaining financial records.
Strong organizational, communication, and customer service skills.
Proficiency with Microsoft Office, including Excel.
Ability to coordinate multiple priorities while maintaining exceptional attention to detail.
Strong analytical and organizational skills.
Ability to interpret drawings, project documents, and financial information.
Excellent written and verbal communication skills.
Ability to build collaborative working relationships across diverse stakeholder groups.
Ability to work independently while exercising sound judgment.
Commitment to customer service and continuous process improvement.

Nice To Haves

Experience in higher education, government, or other public-sector organizations.
Experience with space planning, space management, or facilities databases.
Two or more years of relevant professional experience in project coordination, facilities planning, construction administration, architecture, engineering, higher education, or a related field.
Familiarity with state capital project processes and public procurement.
Experience coordinating consultants, contractors, and vendors.
Knowledge of construction project delivery methods and project management principles.
Experience with Bluebeam, AutoCAD, Revit, GIS, CMMS, or project management software.

Responsibilities

Coordinate the project intake process by receiving, organizing, and tracking project requests.
Facilitate project triage and assignment with PDC leadership and team members, maintaining accurate project records.
Serve as an initial point of contact for project inquiries and coordinate with appropriate PDC team members and campus stakeholders.
Serve as the primary PDC liaison for AHEC-led projects, coordinating communication and ensuring appropriate parties are engaged and informed throughout project delivery.
Coordinate campus communications about project activities, logistics, impacts, and related information.
Maintain project information and documentation throughout the project lifecycle and support the accuracy of information on departmental websites and other communication platforms.
Support department-wide financial tracking, reconciliation, and reporting.
Coordinate preparation and processing of state-required capital project forms, approvals, and reporting.
Coordinate procurement documentation, purchase orders, contracts, invoices, pay applications, and project closeout documentation.
Support campus space audits and conduct field verification of institutional space data.
Support institutional space inventory, utilization data, and related databases, including regular updates and data exchange with AHEC.
Support space planning studies, occupancy analyses, and space allocation initiatives.
Assist in developing reports, metrics, and analyses that support institutional decision-making and space governance.
Support efforts to improve the accuracy, consistency, and accessibility of campus space information.
Coordinate and manage assigned small renovation and improvement projects, including paint, flooring, signage, furniture, wayfinding, accessibility improvements, and minor facility renovations.
Develop project scopes, schedules, budgets, and coordination plans for assigned work.
Coordinate consultants, contractors, vendors, AHEC, and campus stakeholders throughout project delivery, including meetings, site coordination, installations, and other project activities.
Monitor project progress and proactively address issues to meet scope, schedule, budget, and quality expectations.
Maintain effective communication with campus stakeholders throughout planning, implementation, and project closeout.
Maintain departmental standards, project files, templates, and procedures.
Support the development and continuous improvement of department processes and workflows.
Assist with departmental reporting, performance metrics, and special initiatives.
Perform other duties as assigned.
Model values-based leadership, build trust, seek feedback, and navigate conflict productively.
Manage priorities, time, and resources responsibly, adhere to policies, deliver measurable results, and meet performance expectations.
Align individual work with team and departmental goals, contribute to shared priorities, seek clarity, and adapt to change in support of the 2030 Strategic Plan.
Communicate clearly, check for understanding, build relationships, and engage diverse perspectives to achieve shared outcomes.
Promote equity and belonging by listening openly, considering culture and potential biases, and contributing to respectful and inclusive work relationships.
Develop professional skills, stay informed on relevant trends, and identify opportunities to improve processes and outcomes.