Planning Coordinator

Oceaneering•Aberdeen, WA

About The Position

The Planning Coordinator coordinates all repair and maintenance activities within the workshop and helps ensure that interfaces between business segments and functions are developed and maintained. The role works closely with multiple departments to provide efficient, cost-effective support, streamline processes, mitigate disruptions, and improve operational efficiency for successful workshop execution. The position manages service requests, work orders, and PIDs; coordinates technical scope, resources, parts, materials, and documentation; and works with the Production Manager, Technical Specialist, Service Excellence Groups, and other stakeholders. It also identifies technical, procurement, and schedule risks, supports material readiness, participates in HSEQ and workshop safety activities, and promotes communication and continuous improvement. Oceaneering is a global provider of engineered services and products, primarily for the offshore energy industry. Its work spans the lifecycle of offshore oilfields, and it operates a fleet of work-class ROVs. The company also provides offshore maintenance services, umbilicals, subsea hardware, and tooling, and serves defense, material handling, aerospace, science, and renewable energy industries.

Requirements

Strong demonstrated critical-thinking and logic skills, with a proven track record in a complex production and assembly LEAN environment.
Demonstrable knowledge of project planning, resource planning, risk management, and managing stakeholder conflict, gained through APM PMQ certification or higher.
Excellent negotiation, verbal and written communication, and organizational skills.
Ability to handle multiple tasks and responsibilities effectively and efficiently.
Ability to find solutions that facilitate continuous improvement.
Ability to define requirements to ensure “right first time.”
Ability to develop and maintain effective working relationships with key stakeholders.
Ability to work in challenging and dynamic environments.

Nice To Haves

Knowledge of ROV systems and tooling maintenance regimes.
Knowledge of 6S and lean principles.
Strong written and oral communication skills.
Knowledge of MS Office and PeopleSoft ERP System.
Ability to work with cross-cultural organizations and groups.
Acts as an ambassador for change and promotes open and honest feedback.
Pursues continuous personal development.

Responsibilities

Attend project kick-off meetings to ensure workshop input criteria are understood and met.
Monitor and manage the Service Request Inbox in conjunction with the Production Manager, Technical Specialist, and Service Excellence Groups.
Review Service Request scope-of-work accuracy before creating a work order and/or PID.
Create, maintain, monitor, and manage work order and/or PID flow for workshop activity.
Process technical work scope through initial Service Requests, including cost, time, resources, and parts or materials.
Perform daily maintenance of work orders and PIDs.
Identify and provide documentation relevant to the work scope.
Assist the Production Manager with additional work order and PID requirements.
Work with the Technical Specialist to create, maintain, and monitor asset maintenance task templates.
Ensure known parts and materials from task templates or Service Requests are added to work orders and PIDs.
Support the Junior Planning Coordinator in monitoring and managing numbered and non-numbered parts.
Monitor and manage work-scope variation requests through the Request Form process.
Manage third-party requirements associated with work order and PID activity.
Identify technical or procurement risks and schedule conflicts and inform the Production Manager and Master Scheduler in a timely manner; provide solutions to minimize critical-path delays.
Coordinate materials to ensure timely availability of equipment, parts, and consumables in alignment with the “clean to start” methodology.
Develop product knowledge of parts and materials used on ROV systems and associated tooling, including assigned items and commodities.
Participate in HSEQ initiatives and daily workshop meetings, including toolbox talks and safety stand-downs.
Raise non-conformance reports when appropriate to follow up on process discrepancies.
Champion continuous improvement to refine relevant processes.
Promote and encourage communication among stakeholders.