Facilities Planning Coordinator

Louisiana State University

2d • Onsite

About The Position

The LSU Agricultural Center is a statewide organization with offices in every parish of Louisiana. We are currently seeking extraordinary candidates for the position outlined below. This position will be domiciled in the Office of Facilities Planning, Baton Rouge, LA 70803.

About the LSU Agricultural Center: The LSU AgCenter is one of 9 campuses within the LSU enterprise. The LSU AgCenter includes the Louisiana Agricultural Experiment Station, which conducts agricultural-based research, and the Louisiana Cooperative Extension Service, which extends the knowledge derived from research to the people of the state. The AgCenter is headquartered in Baton Rouge and has 12 academic departments and five regions which are made up of 15 branch research stations and an extension office in each parish. More information can be found at www.lsuagcenter.com.

Position Description:The Coordinator position’s primary purpose is administrative and clerical support of Business Office functions. This position reports to the Assistant Director. Specific duties are as follows:

Management of Business Office administrative functions related to the proper operation, coordination, and/or management of at the following administrative functions: Mail Operations, Printing, Telecommunications, Vehicle Management, Inventory Control, Purchasing, Records Management, Fiscal Management (payables, receivables, etc.), and Information Technology.
Processing of construction and professional services contracts - Processes routine construction/professional services contract paperwork and/or enters data into the departmental construction management system or other logs while providing technical assistance to those who need help within the department and while servicing a customer.
Filing/Archiving - Performs administrative support activities such as maintaining files and central records, printing, and duplicating services. Processes routine paperwork and/or enters data into a department construction management database or other logs while providing technical assistance to those who need help within the department and while servicing a customer.
Performs other duties as assigned including compiling information from various sources to assist in the preparation of reports and other exhibits.

Requirements

• Bachelor’s Degree
• two (2) years related experience
• Proficiency in Microsoft Word, Excel, and Outlook
• excellent organizational, communication, and interpersonal skills
• Ability to work well in a team and on your own with supervision
• ability to respond well to criticism and maintain a positive attitude

Nice To Haves

• Bachelor’s Degree in Business, Finance, Accounting, Project/Construction Management, Engineering, Architecture
• Experience in facility administration and construction procurement

Responsibilities

• Management of Business Office administrative functions related to the proper operation, coordination, and/or management of at the following administrative functions: Mail Operations, Printing, Telecommunications, Vehicle Management, Inventory Control, Purchasing, Records Management, Fiscal Management (payables, receivables, etc.), and Information Technology.
• Processing of construction and professional services contracts - Processes routine construction/professional services contract paperwork and/or enters data into the departmental construction management system or other logs while providing technical assistance to those who need help within the department and while servicing a customer.
• Filing/Archiving - Performs administrative support activities such as maintaining files and central records, printing, and duplicating services. Processes routine paperwork and/or enters data into a department construction management database or other logs while providing technical assistance to those who need help within the department and while servicing a customer.
• Performs other duties as assigned including compiling information from various sources to assist in the preparation of reports and other exhibits.

Benefits

• retirement
• multiple medical insurance options
• supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses)
• university holidays (14 per year, typically includes a week off at Christmas)
• generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• possible educational leave and tuition exemption for coursework at campuses of the LSU System

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level