Planning & Project Coordinator

Metropolitan State University of Denver•Denver, CO

1d•$63,906 - $71,894•Hybrid

About The Position

The Planning & Project Coordinator supports the Planning, Design & Construction (PDC) department by coordinating project intake, maintaining project financial and administrative processes, supporting institutional space planning initiatives, and managing small renovation and improvement projects. The position is an operational resource that helps keep projects, data, and processes organized, accurate, and moving efficiently from initiation through closeout. The coordinator works collaboratively with campus stakeholders, consultants, contractors, vendors, and internal departments to support the University’s capital planning, space management, and project delivery objectives. Work is performed primarily in an office, with frequent travel throughout campus for space audits, project observations, and stakeholder meetings. The role follows a hybrid schedule, with in-person work and some remote work subject to supervisor approval.

Requirements

Bachelor’s degree in Construction Management, Architecture, Interior Design, Planning, Business Administration, Public Administration, Facilities Management, or a related field.
Experience or demonstrated knowledge related to project coordination, facilities, construction, planning, design, higher education, or a related field; relevant experience may come from employment, internships, academic work, or other applied settings.
Experience coordinating multiple projects simultaneously.
Experience tracking project budgets and maintaining financial records.
Strong organizational, communication, and customer service skills.
Proficiency with Microsoft Office, including Excel.
Ability to coordinate multiple priorities with exceptional attention to detail.
Strong analytical and organizational skills.
Ability to interpret drawings, project documents, and financial information.
Excellent written and verbal communication skills.
Ability to build collaborative working relationships across diverse stakeholder groups.
Ability to work independently and exercise sound judgment.
Commitment to customer service and continuous process improvement.

Nice To Haves

Experience in higher education, government, or other public-sector organizations.
Experience with space planning, space management, or facilities databases.
Two or more years of relevant professional experience in project coordination, facilities planning, construction administration, architecture, engineering, higher education, or a related field.
Familiarity with state capital project processes and public procurement.
Experience coordinating consultants, contractors, and vendors.
Knowledge of construction project delivery methods and project management principles.
Experience with Bluebeam, AutoCAD, Revit, GIS, CMMS, or project management software.

Responsibilities

Coordinate project intake, organize and track requests, support project triage and assignment, and maintain accurate project records.
Serve as an initial contact for project inquiries and coordinate with PDC team members and campus stakeholders.
Serve as the primary PDC liaison for AHEC-led projects, coordinating communications and engagement among AHEC, PDC, and MSU Denver stakeholders.
Coordinate campus communications about project activities, logistics, impacts, and related information; maintain project documentation and support the accuracy of departmental project information on websites and other communication platforms.
Support department-wide financial tracking, reconciliation, and reporting.
Coordinate preparation and processing of state-required capital project forms, approvals, and reports.
Coordinate procurement documentation, purchase orders, contracts, invoices, pay applications, and project closeout documentation.
Support campus space audits and conduct field verification of institutional space data.
Support space inventories, utilization data, related databases, and regular data updates and exchanges with AHEC.
Support space planning studies, occupancy analyses, and space allocation initiatives; assist with reports, metrics, and analyses for institutional decisions and space governance.
Help improve the accuracy, consistency, and accessibility of campus space information.
Coordinate and manage assigned small renovation and improvement projects, including painting, flooring, signage, furniture, wayfinding, accessibility improvements, and minor facility renovations.
Develop project scopes, schedules, budgets, and coordination plans for assigned work.
Coordinate consultants, contractors, vendors, AHEC, and campus stakeholders through project delivery, including meetings, site coordination, and installations.
Monitor project progress and proactively address issues to meet scope, schedule, budget, and quality expectations; communicate with stakeholders through planning, implementation, and closeout.
Maintain departmental standards, project files, templates, and procedures; support process and workflow improvements.
Assist with departmental reporting, performance metrics, and special initiatives, and perform other duties as assigned.