Project Officer, Centrally-Managed Projects
About The Position
The Project Officer provides day-to-day coordination and operational support for assigned projects, ensuring activities and deliverables are completed on time, within scope, and aligned with organizational objectives. The role works with internal teams, donors, partners, and other stakeholders to support planning, implementation, monitoring, reporting, and administrative functions across multiple projects or sub-projects. The position is remote and US-based, and reports to the Associate Director, Global & Centrally Managed Projects. Responsibilities include coordinating project activities and documentation, monitoring milestones and budgets, preparing reports, supporting monitoring and evaluation, organizing stakeholder engagements, and maintaining compliance with organizational policies and donor requirements.
Requirements
- Bachelor's degree in Project Management, Business Administration, Public Health, International Development, Social Sciences, or a related field.
- Five years of related experience in a nonprofit, international development, or related environment.
- Experience supporting project planning, implementation, budgeting, reporting, and stakeholder management.
- Demonstrated experience managing or supporting USG-funded grants and contracts.
- Ability to manage multiple priorities and deadlines simultaneously.
- Proven donor relationship management skills.
- Strong organizational, analytical, and problem-solving skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Teams, as well as Claude/AI.
Nice To Haves
- Experience supporting former USAID contracts and grants.
Responsibilities
- Coordinate project activities, timelines, workplans, and deliverables.
- Track project milestones and proactively identify risks, delays, or resource needs.
- Support development and maintenance of project documentation, including workplans, budgets, reports, meeting notes, and tracking tools.
- Monitor project expenditures and assist with budget tracking and forecasting.
- Prepare donor, management, and stakeholder reports by collecting and analyzing project data.
- Coordinate meetings, workshops, trainings, and stakeholder engagements, including logistics and materials preparation.
- Liaise with cross-functional teams to support alignment and timely completion of project activities.
- Support monitoring and evaluation efforts by tracking performance indicators and compiling results.
- Maintain organized project files and ensure compliance with organizational policies and donor requirements.
- Contribute to process improvements and the development of project management tools, templates, and best practices.
- Represent the project team in internal meetings and provide updates on project progress.
Benefits
- 25 vacation days, 4 floating holidays, 10 sick days, and paid holidays.
- Medical, dental, and vision coverage; telemedicine; and access to Calm, Headspace, and Talkspace.
- 12 weeks of paid parental leave and 12 weeks of Family Caregiver Leave.
- 403(b) retirement plan with full vesting in 90 days and up to 5% match.
- Life insurance, access to International SOS, identity protection, and other financial tools.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
