Project Manager - Rural Access & Care Coordination

Comprehensive Healthcare•Yakima, WA

4d•Onsite

About The Position

The Project Manager - Rural Access & Care Coordination provides implementation leadership for the approved RHT Initiative 6.2 and CCBHC Bridge Funding plan, translating grant scope, annual funding requirements, and deliverables into coordinated operational practice. The role develops and maintains integrated implementation plans with milestones, owners, dependencies, RACI assignments, budgets, monitoring, and documented results. It coordinates internal teams, vendors, consultants, and community partners to deliver rural access, care coordination, workflow, workforce, data, CCBHC readiness, and sustainability activities within approved timelines and budgets. The position reports directly to the Executive Vice President of Outpatient Services. The Project Manager oversees the project lifecycle from initiation and planning through implementation, operational transition, annual renewal activities, and grant closeout. Responsibilities include maintaining project records and governance, tracking milestones and expenditures, preparing recurring executive and steering-committee updates, and ensuring work stays within the approved grant purpose and scope. The role coordinates implementation of Same Day Access, referral, outreach, care-transition, and population-health workflows, as well as approved data infrastructure such as the Enterprise Data Warehouse/Data Lake, dashboards, reports, and data-validation processes. The position also supports CCBHC readiness, quality, compliance, and grant-review preparedness by maintaining a crosswalk between funded activities and applicable criteria, coordinating evidence repositories, protecting confidential information, and addressing implementation gaps through corrective actions. It works across clinical, operational, quality, finance, information systems, data, human resources, compliance, communications, and executive stakeholders, as well as external contractors, consultants, vendors, and community partners. The role is primarily office-based and may involve travel between sites and meetings across locations. The position is supported by RHT Initiative 6.2 and CCBHC Bridge Funding; continued employment is contingent on annual funding availability, approved grant scope, satisfactory grant performance, and organizational need. The anticipated grant period begins October 1, 2026 and extends for five years.

Requirements

Bachelor's degree in healthcare administration, business administration, public health, social services, organizational leadership, information systems, project management, or a related field.
At least three years of project management experience.
Experience leading cross-functional initiatives and managing multiple complex workstreams, deadlines, dependencies, budgets, and stakeholders.
Strong project planning, organization, facilitation, documentation, communication, analytical, and problem-solving skills.
Ability to translate grant requirements and approved scope into practical project plans, deliverables, roles, timelines, and evidence.
Ability to manage competing priorities, budgets, risks, dependencies, vendors, and stakeholders while maintaining clear accountability.
Knowledge of healthcare operations, workflow improvement, change management, continuous quality improvement, and data-informed decision-making.
Ability to prepare concise executive reports and communicate effectively with clinical, technical, operational, financial, community, and executive audiences.
Proficiency with Microsoft Office applications and project management tools.
Knowledge of CCBHC certification requirements and Medicaid-funded behavioral health services.
Ability to analyze complex data, interpret trends, exercise sound judgment in sensitive or high-risk situations, and maintain attention to detail and accuracy.
Ability to work effectively in a behavioral health environment, including exposure to individuals experiencing emotional or behavioral crises, while maintaining professionalism and composure.
Ability to communicate verbally and in writing with diverse audiences, including staff, patients, community partners, and executive leadership.
Ability to travel between sites and attend meetings across locations as needed.
Ability to meet the stated physical demands, including extended periods of sitting, standing, and computer use and occasional lifting of up to 15 pounds.

Nice To Haves

Master's degree.
Experience in healthcare, behavioral health, community health, public health, rural health, or human services.
Experience with grant-funded initiatives, grant reporting, quality improvement, workflow implementation, technology or data projects, or organizational change.
Experience with rural health transformation, care coordination, population health, data governance, quality reporting, healthcare analytics, or enterprise data platforms.
Experience implementing dashboards, data warehouses or data lakes, and redesigned clinical or operational workflows.
Knowledge of Washington State behavioral health systems and regulatory expectations.

Responsibilities

Create and maintain an integrated implementation plan connecting approved grant scope to annual deliverables, milestones, owners, dependencies, RACI assignments, budgets, reporting requirements, and completion evidence.
Manage project activities from initiation and planning through implementation, operational transition, annual renewal activities, and grant closeout.
Maintain project documentation, including scope statements, schedules, action and decision logs, risk and issue registers, change-control records, meeting documentation, and deliverable evidence.
Coordinate project governance and provide routine status updates, decision requests, and escalations to the Executive Vice President of Outpatient Services.
Keep project tasks aligned with the approved RHT 6.2 and CCBHC Bridge Funding purpose and obtain documented approval before expanding beyond authorized scope.
Coordinate design, documentation, training, implementation, adoption, and corrective action for Same Day Access, referral, outreach, care-transition, population-health, and other approved grant-funded workflows and tools.
Coordinate implementation and operational use of approved data infrastructure, including the Enterprise Data Warehouse/Data Lake, dashboards, reports, and data-validation processes.
Ensure data and technology investments support care coordination, quality measurement, population health management, rural access monitoring, grant reporting, and certification evidence.
Confirm that completed work has operational owners, documented procedures, review schedules, and escalation pathways before transition to routine operations.
Maintain a crosswalk connecting funded activities and deliverables to applicable CCBHC certification criteria, contract expectations, quality measures, and organizational readiness needs.
Coordinate evidence repositories and support audit, monitoring, certification, and grant-review readiness by keeping documentation current, organized, traceable, and available to authorized reviewers.
Use approved performance information to identify implementation gaps and coordinate corrective action plans with accountable owners and due dates.
Protect confidential and sensitive information and follow organizational privacy, security, records-management, and grant-documentation requirements.
Coordinate clinical, operational, quality, finance, information systems, data, human resources, compliance, communications, and executive stakeholders according to the approved project plan.
Facilitate executive, steering-committee, project, implementation workgroup, decision, and barrier-resolution discussions with clear agendas, decisions, owners, and follow-up.
Prepare recurring executive and steering-committee reports, summaries, milestone reports, budget updates, risk and issue summaries, corrective-action updates, adoption results, and recommendations.
Manage communications with contractors, consultants, vendors, and community partners whose work is included in the approved grant scope.
Promote shared understanding of grant goals, responsibilities, timelines, dependencies, reporting expectations, and expected outcomes.
Track milestones, workflow documentation, training, adoption, expenditures, outcomes, and evidence; maintain implementation controls and recurring governance reporting.
Maintain a sustainability and operational transition plan for major grant-funded activities before the end of the applicable funding period.