Project Manager, Marketing, Communications, Events & Conferences

Roger Williams University•Bristol, RI

1d•Onsite

About The Position

The Project Manager for Marketing, Communications, Events & Conferences provides division-wide project management, operational coordination, and executive support for Roger Williams University's integrated Division of Marketing, Communications, Events & Conferences. Reporting to the Chief Marketing Officer, the role coordinates work across marketing, communications, creative services, digital strategy, university events, conferences, and major institutional initiatives. It moves approved work from request through completion by establishing scope, ownership, timelines, accountability, dependencies, approvals, deliverables, and measures of success, while ensuring teams have the information and resources needed to execute successfully. The Project Manager maintains visibility across the division's project portfolio and provides the CMO with timely information about priorities, capacity, performance, deadlines, risks, and execution barriers. The position also supports divisional priorities, executive materials and reports, leadership-meeting follow-up, and dashboards showing campaign and initiative performance. The role is based on the University's Bristol campus and works regularly with colleagues in Bristol and Providence. It is expected to be on campus and requires schedule flexibility to support major initiatives and events, including occasional evening or weekend work.

Requirements

Bachelor's degree in management, marketing, communications, business, event management, or a related field.
Professional project management certification, such as PMP, CAPM, Agile/Scrum certification, or a comparable recognized credential.
Three to five years of demonstrated experience managing multiple complex projects and priorities simultaneously.
Strong understanding of project management principles, workflows, dependencies, resource planning, and project accountability.
Experience coordinating cross-functional teams and managing initiatives involving multiple stakeholders and functional areas.
Experience developing reports, dashboards, or performance summaries using data from multiple sources.
Excellent written and verbal communication skills, including the ability to prepare clear executive-level materials and presentations.
Exceptional organizational skills and attention to detail.
Ability to establish priorities, meet deadlines, anticipate challenges, and adapt to changing circumstances.
Experience using project management, reporting, and collaboration platforms.
Ability to exercise sound judgment, discretion, diplomacy, confidentiality, and professionalism when working with senior leadership and sensitive institutional matters.
Ability to work a flexible schedule, including some evening or weekend work.

Nice To Haves

Experience with Monday.com or a comparable project management system.
Experience working within a higher education creative team or another complex organization.
Experience providing project, operational, or executive support to senior leadership.
Experience supporting an integrated marketing, communications, creative, events, or agency environment.
Experience managing large institutional initiatives, campaigns, or events.
Familiarity with website production, digital marketing, creative production, communications, media relations, events, and conference operations.
Experience coordinating external agencies, freelancers, vendors, and production partners.

Responsibilities

Manage the division-wide portfolio of projects across marketing, communications, creative, digital, events, conferences, and major institutional initiatives.
Translate approved priorities into project plans with scope, deliverables, responsibilities, milestones, approvals, dependencies, and deadlines.
Lead project intake, scoping, prioritization, and scheduling with the CMO, functional leaders, and campus partners; clarify objectives, audiences, budgets, timelines, resource needs, and success measures.
Coordinate cross-functional execution and handoffs, ensuring accountability and alignment among marketing, communications, creative, digital, media relations, events, and conference operations.
Provide executive project and operational support to the CMO.
Develop and maintain performance dashboards combining relevant marketing, communications, digital, web, media, event, conference, summer-program, and engagement metrics.
Develop and manage integrated workplans and assessments for major University initiatives and signature events, coordinating divisional deliverables with functional leaders.
Maintain the division's centralized project management system, master calendar, production schedules, and portfolio reporting.
Provide visibility into active and upcoming work, deadlines, workload, capacity, dependencies, campaign performance, and potential conflicts.
Support divisional planning and performance reporting, including annual goals, campaign results, project volume, turnaround times, event outcomes, and conference activity.
Identify workflow gaps and develop standardized project briefs, dashboards, templates, and operating procedures to improve efficiency, transparency, service, and accountability.
Coordinate external resources, vendor timelines, project budgets, documentation, and deliverables.
Serve as a responsive point of contact for schools, colleges, departments, and administrative partners throughout the project lifecycle.
Collaborate across teams, support shared priorities and major University initiatives, adapt to evolving needs, and perform other duties as assigned.