Project Manager 5

KCI Technologies•New York, NY

About The Position

KCI Technologies, Inc., a 100% employee-owned engineering, consulting, and construction firm, is hiring a Project Manager to manage project delivery and technical work. The role oversees project staff, subcontractors, suppliers, budgets, schedules, scope, quality, safety, client communications, and risk management, while ensuring projects meet contract requirements and are completed on time and within budget. The position also contributes to staff development, financial reporting, business development, marketing, and client relationship management. The Project Manager develops and communicates project management plans, negotiates contract terms and fees, coordinates resources, monitors project performance, and prepares project and financial reports. The role includes technical oversight such as reviewing field data and design plans, conducting site visits, preparing deliverables, interpreting technical documents, and making project implementation decisions. The employee is expected to comply with KCI policies and applicable safety requirements, complete KCI PM Training and Contract Training within the first six months, and participate in at least one industry or community organization. KCI describes its workplace as collaborative and offers training, mentoring, and resources for career development. The company is employee-owned and states its commitment to a diverse and inclusive staff and equal employment opportunity.

Requirements

Bachelor’s degree in a related AEC-industry field and at least 2 years of related professional experience, or 6 years of equivalent professional experience.
Participate in continuing education and professional development programs.
Potential leadership ability to inspire and motivate project teams.
Strong organizational and time-management skills, including the ability to prioritize tasks.
Excellent communication and interpersonal skills for interacting with clients, team members, and stakeholders.
Technical knowledge in the specific field of the project.
Knowledge of project management software and tools, including the ability to develop and maintain project plans and documentation.
Understanding of project management, quality assurance, and safety standards and best practices.
Strong problem-solving skills and ability to identify issues and implement solutions in a fast-paced environment.
Negotiation skills for contracts, scope changes, and stakeholder agreements.
Understanding of accounting principles for project budgets, financial reporting, and resource allocation.
Complete KCI PM Training and Contract Training within the first 6 months of employment.
Pass pre-employment drug screening and background check; motor vehicle checks may be required based on the position.

Nice To Haves

Master’s degree in a related AEC-industry field.

Responsibilities

Manage all aspects of projects, including technical staff, subcontractors, and suppliers, to support timely and successful completion.
Develop and communicate project management plans covering objectives, scope, schedule, budget, quality standards, and safety protocols.
Manage project scope and maintain alignment with client expectations and contract requirements.
Maintain project schedules and address potential delays or conflicts.
Monitor project budgets and expenditures and implement cost-control measures.
Oversee quality assurance and adherence to industry standards and best practices.
Serve as the primary client contact and respond to client concerns and inquiries.
Collaborate with internal stakeholders and project team members.
Allocate project resources and ensure teams are appropriately staffed and equipped.
Identify and manage project risks, conduct risk assessments, and develop mitigation strategies and contingency plans.
Mentor less experienced staff and support their training and development.
Comply with KCI policies and procedures and contribute to project-specific safety plans and their implementation.
Negotiate contract terms, scope, and fees with clients and subconsultants; develop client and subconsultant contracts.
Develop project schedules from inception through completion and report monthly proposal and business-development results to a Senior Project Manager or Practice Leader.
Meet the budgeted individual utilization target, typically 70%–80%.
Track and report project performance, implement corrective actions, and deliver projects on time, within budget, and within scope.
Prepare monthly project completion reports and monthly progress reports, and discuss projects in monthly Project Review Meetings.
Manage project cash flow, including work in progress and accounts receivable, and provide monthly comments to Finance and Operations.
Set up new projects and provide weekly new-project data to a Senior Project Manager or Practice Leader.
Identify ways to improve efficiency and reduce project costs.
Participate in opportunity evaluation, consultant selection, and preparation of qualification and experience statements.
Identify business opportunities; participate in client and external-group presentations; organize proposal teams; and promote KCI’s capabilities.
Support project closeout and prepare project write-ups and photographs for marketing and resume use.
Participate in at least one industry or community organization.
Manage project management and technical deliverables required by the contract scope of work.
Compare field data with design plans; conduct site visits and collect measurements, sketches, notes, and photographs as needed.
Prepare design phases and other deliverables for approval.
Read and interpret technical documents, make decisions on project issues, and maintain knowledge of applicable state and municipal policies, procedures, and guidelines.