Project Manager

Vocon Design•New York, NY

About The Position

The Project Manager is the management lead for assigned projects and a core member of the project leadership team. The role manages projects from proposal conception through owner occupancy, including documentation production and oversight, construction administration, and client relationship development. The position leads small and medium-sized projects of limited complexity and works closely with design and technical leaders to coordinate resources and integrate project inputs from inception through completion. The Project Manager coordinates project administration, design, and technical efforts to support efficient, cost-effective delivery while managing client expectations, consultants, scope, schedules, budgets, project communications, and team assignments. The role also monitors project financial performance, supports timely billing, and identifies and negotiates additional services when work exceeds the contract.

Requirements

Professional degree in Architecture or Interior Design from an accredited program.
Five or more years of commercial architecture/design experience and management experience.
Demonstrated experience in all phases of design services.
Fundamental competency in the key responsibilities of the Project Manager job category.
Specialized strength in management execution and knowledge of the full design process; competence in conventional aspects of interior design and/or architecture.
Ability to resolve complex technical or design issues and provide guidance.
Ability to motivate and supervise the work of others.
Competence in business writing and communication.
Strong interpersonal and organizational skills, with the ability to manage multiple priorities.
Ability to communicate effectively with clients, consultants, contractors, and staff, and interact effectively with all levels of management and staff.
Proficiency with applicable project-management software, including BlueBeam Revu, Tonic, and Clearview.
Understanding of fundamental contract language and concepts.

Nice To Haves

Experience with Revit, AutoCAD, and other project delivery tools.
Desire for continued learning.

Responsibilities

Lead and own the management of small and medium-sized projects of limited complexity.
Partner regularly with project design and technical leaders to execute projects, coordinate resources, and integrate inputs from inception to completion.
Participate in all aspects of project scope, including informing the work plan, supporting design, complying with jurisdictional requirements, producing documentation for all phases, overseeing construction administration, and coordinating outside consultants.
Assist with proposals and contribute to project pursuits by informing scope and fees.
Create project work plans, including staffing requirements, and develop schedules aligned with those plans.
Identify and contact necessary consultants.
Coordinate administrative, design, and technical project efforts for efficient and cost-effective execution.
Monitor client budgets, schedules, programs, communications, documentation, administrative tasks, and project team assignments.
Work with leadership on staffing and project planning.
Serve as a primary contact for clients and consultants; manage expectations and consultant coordination to complete schedule, budget, and scope to client satisfaction.
Manage project dynamics and risk, and proactively maintain alignment with scope.
Identify work that differs from or exceeds Vocon’s contract and communicate additional scope to the client in a timely manner.
Develop additional-service requests and negotiate additional fees with clients before work begins.
Monitor project financial performance and develop plans to mitigate losses where applicable.
Work with Finance and Accounting to follow project delivery standards and ensure timely billing.
Prepare strategic plans for project success.
Work with Finance to monitor outstanding accounts receivable.