Project Manager - Medical Equipment

UT Southwestern Medical Center•Dallas, TX

11h

About The Position

The Project Manager works under the general direction of the Medical Equipment Planning Program Manager to manage project development from beginning to end. The role manages planning, coordination, and execution of medical equipment projects across construction, renovation, and operational initiatives, ensuring project goals align with institutional standards and clinical needs. The position defines scope, schedules, and equipment deliverables with stakeholders; coordinates project teams and vendors; oversees procurement, logistics, delivery, and installation; and tracks project progress, budgets, risks, changes, and readiness. It also maintains project records using SharePoint and Attainia, supports standardized processes and reporting, facilitates stakeholder and vendor meetings, ensures closeout documentation is completed and archived, and contributes to post-project evaluation and continuous improvement.

Requirements

Bachelor's degree, or extensive experience in lieu of a degree.
Three years managing a medium- to large-scale medical equipment planning project; or, in lieu of a bachelor's degree, seven years managing medium- to large-scale medical equipment planning-related projects and experience communicating with executives.
Strong skill set or knowledge in healthcare-related medical equipment.
Ability to work with minimal supervision.
Basic understanding of general electromechanical systems and devices.
Basic understanding of hospital, clinic, or other supported operating environments.
General knowledge of the assigned clinical environment.
Basic understanding of common clinical terminology and life sciences such as anatomy and physiology.
Knowledge of local and national public safety and regulatory issues.
Ability to support solutions to organization-level customer service issues and complaints, particularly those related to the area of specialty.
Basic knowledge of general medical-surgical equipment.
Working knowledge of clinical equipment, including radiological, laboratory, and networked medical systems.
Strong knowledge of medical equipment planning, procurement, and project scheduling.
Strong knowledge of project management terminology and methodology.
Strong understanding of construction-related planning, including schematic design, design development, and construction documents.
Ability to read and interpret architectural drawings and technical site-specific drawings.

Nice To Haves

Master's degree.
Design and construction experience with academic healthcare and/or research facilities.
Project management experience focused on medical equipment planning.
Project Management Professional (PMP) certification.
Experience activating hospitals, clinics, or outpatient facilities.
Basic knowledge of state procurement processes and procedures.
Ability to learn on the job and teach or mentor others.

Responsibilities

Manage the planning, coordination, and execution of medical equipment projects across construction, renovation, and operational initiatives.
Define project scope, schedule, and equipment deliverables with Health System Planning, Facilities, Procurement, and clinical end users.
Serve as the primary liaison between the project team and vendors for procurement, logistics, delivery, and installation of major medical equipment, ensuring regulatory and compliance requirements are met.
Coordinate design consultants, equipment planners, construction personnel, and hospital departments to meet project milestones.
Maintain accurate documentation of project decisions, budgets, planning outputs, procurement status, and readiness activities using SharePoint and Attainia.
Contribute to standardized templates, workflows, and reporting tools for medical equipment project execution.
Track and report project progress, risks, and mitigation strategies to support timely issue resolution and stakeholder alignment.
Manage change control, including scope adjustments, schedule modifications, and product substitutions, in coordination with impacted teams.
Monitor equipment planning dependencies with construction and facility activation timelines and proactively escalate risks.
Facilitate user group engagement sessions, site walks, vendor coordination meetings, and readiness reviews.
Ensure closeout documentation is completed, uploaded, and archived in accordance with department procedures.
Contribute to post-project evaluations and continuous improvement efforts.
Perform other duties as assigned.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage.
100% coverage for preventive healthcare with no copay.
Paid Time Off, available day one.
Retirement programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition reimbursement.
Public Service Loan Forgiveness (PSLF) Qualified Employer.
Healthcare, PTO, and paid holidays.
On-site childcare.
Wage and merit increases.