Project Management Coordinator
About The Position
The Ministry of Mental Health and Addiction is transforming Alberta’s health system to the Alberta Recovery Model, which adopts a recovery-oriented approach for addiction and mental health. A recovery-oriented system of care is a coordinated network of personalized, community-based services for people at risk of or experiencing addiction and mental health challenges. It provides access to a full continuum of services and supports, from prevention and intervention to treatment and recovery. The vision is for every Albertan to have the opportunity to pursue recovery and live a healthy and productive life. The Ministry also liaises with the Office of the Alberta Health Advocates and Recovery Alberta. The Project Management Coordinator provides coordination, planning, tracking, and administrative support to priority initiatives supported through the Ministry’s Project Management Office (PMO). The role supports cross ministry and external stakeholder initiatives and contributes to consistent project practices, clear reporting, and timely information to support executive and senior leadership decision making.
Requirements
- University graduation in public administration, business administration, project management or a related field; no experience required; or equivalent as described below.
- Experience providing coordination, project support, or administrative support within a complex organizational environment.
- Experience preparing documentation such as reports, summaries, briefing materials, or presentations for leadership.
- Proficiency using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and SharePoint or similar document management systems.
Nice To Haves
- Experience working in a public sector or large, multi‑stakeholder organization.
- Familiarity with project management frameworks, PMO environments, or structured delivery approaches.
- Experience supporting governance, executive briefing, or senior leadership reporting processes.
- Knowledge of information management, records management, or document control practices.
Responsibilities
- Coordinating and maintaining PMO project documentation, timelines, records, and tracking tools to support planning, monitoring, and reporting of initiatives.
- Supporting project tracking activities, including monitoring issues, risks, dependencies, milestones, and deliverables for complex initiatives involving multiple stakeholders.
- Preparing summaries, dashboards, briefing materials, reports, presentations, and correspondence for leadership and executive level audiences.
- Coordinating meetings related to PMO supported initiatives, including preparing agendas, materials, and meeting records, and supporting information flow between project teams, program areas, and partners.
- Supporting cross ministry initiatives involving Alberta Health, Recovery Alberta, Technology and Innovation, and central agencies by coordinating information, meetings, and interdependencies.
- Maintaining project records in SharePoint and ensuring information management standards are met.
- Providing coordination support for system refocusing initiatives, legislative planning work, and intergovernmental or pan Canadian initiatives as required.
- Assisting project managers and senior analysts with coordination and administrative activities to support timely delivery of work.
Benefits
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Positive workplace culture and work-life balance.
- Leadership and mentorship programs.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
