Coordinator, Project Management, Marketing Operations

Tapestry•New York, NY

About The Position

The Project Coordinator will play a key role in supporting brand initiatives and seasonal content execution. This role manages timely delivery of collateral, packaging, and related assets while managing requests from internal teams and external partners. The successful individual will leverage their proficiency in Project Management to manage the end-to-end process for packaging and marketing collateral, including development, review, and distribution. They will ensure alignment with project timelines and maintain clear, consistent communication with cross-functional teams to deliver high-quality, brand-compliant materials. Additionally, this role will oversee the end-to-end management of requests from corporate and foundation teams, ensuring timely and accurate delivery. This involves close collaboration with Creative teams to fulfill requests and the development and distribution of detailed timelines to keep projects on track. The Project Coordinator will also oversee all sample logistics for photoshoots and marketing initiatives, developing and maintaining a comprehensive sample tracking system in collaboration with the Sample Management team to ensure timely preparation and shipment of samples. Invoice processing and budget tracking are also key responsibilities, along with maintaining organized project documentation and providing regular updates to stakeholders.

Requirements

1+ years of experience in project management or related field within fashion, luxury, or retail.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Workfront).
Excellent communication skills and ability to collaborate across creative and operational teams.

Nice To Haves

Exceptional organizational skills with the ability to manage multiple projects, prioritize effectively, and meet tight deadlines in a fast-paced environment.
A collaborative, problem-solving mindset with adaptability and experience in project coordination, creative processes, and vendor or sample management.

Responsibilities

Manage the end-to-end process for packaging and marketing collateral, including development, review, and distribution.
Ensure alignment with project timelines and maintain clear, consistent communication with cross-functional teams to deliver high-quality, brand-compliant materials.
Oversee end-to-end management of requests from corporate and foundation teams, ensuring timely and accurate delivery.
Collaborate closely with Creative teams to fulfill requests, and develop, distribute, and maintain detailed timelines to keep projects on track.
Oversee all sample logistics for photoshoots and marketing initiatives.
Develop and maintain a comprehensive sample tracking system in collaboration with the Sample Management team to ensure timely preparation and shipment of samples for photoshoots.
Process invoices and maintain accurate records for budget tracking.
Maintain organized project documentation and provide regular updates to stakeholders.