Marketing Operations Coordinator

Houlihan Lokey • San Francisco, CA

1d • $34 - $38 • Hybrid

About The Position

Houlihan Lokey’s Marketing Department is seeking a highly organized, detail-oriented, and proficient communicator to provide administrative and budget coordination support to its marketing operations team. The role handles day-to-day tasks including expense tracking, budgeting, invoicing, and document management, and provides additional support as needs and opportunities arise in alignment with departmental goals. The company is seeking a task-oriented fast learner with a strong desire to develop and grow.

This is a full-time hybrid role based in San Francisco, California, with a minimum requirement of three days in the office. The position reports directly to the VP, Co-Head of Marketing Operations.

Requirements

• Strong organizational and time-management skills, including the ability to prioritize tasks, manage multiple deadlines, and work proactively in a fast-paced environment.
• Solid understanding of basic accounting principles and ability to analyze financial data to identify trends or discrepancies.
• High attention to detail and accuracy in data entry, financial recordkeeping, and reporting.
• Ability to work independently and collaboratively to complete projects and advance departmental priorities.
• Strong oral and written communication skills, including the ability to produce professional memos, reports, spreadsheets, and presentations.
• Proficiency in the full Microsoft Office Suite, especially Excel, including pivot tables and complex financial reporting.
• Ability to quickly learn new software tools.

Responsibilities

• Support the Co-Head of Marketing Operations with daily functions, including producing reports, updating dashboards, and other administrative duties.
• Track and manage the Marketing department’s budget by logging expenses and processing invoices with appropriate expense coding.
• Coordinate and reconcile the marketing team’s expenditures.
• Maintain accurate financial records and prepare spending reports to support budget tracking and analysis.
• Collaborate with vendors to assist with invoice processing and department allocation.
• Work with cross-functional teams to help ensure timely and accurate payments.
• Review and validate credit card activity.
• Organize and maintain financial documents, contracts, and vendor records.
• Process vendor invoices, set up contractors for payment, and collect W-9 forms.
• Perform other duties as assigned.

Benefits

• Competitive benefits package; specific current offerings are referenced on the company’s benefits page.
• The compensation package may include discretionary incentive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed