Marketing Operations Coordinator, Neuroscience

Ipsen•Cambridge, MA

4d•$66,750 - $97,900•Hybrid

About The Position

The Marketing Operations Coordinator serves as an operational partner to Ipsen’s Neuroscience Marketing team, supporting the Dysport Movement Disorders business and initiatives related to the potential approval of Migraine. The role focuses on speaker program support and logistics, budget administration, purchase order management, vendor coordination, promotional material lifecycle management, and cross-functional project execution in a highly regulated environment. It is primarily operational rather than focused on content creation, digital marketing, social media management, or creative campaign development. The Coordinator works with Marketing, Finance, Sales, Compliance, Regulatory, external vendors, and healthcare professionals to support timely execution and a strong customer experience. This is a hybrid role based in Cambridge, Massachusetts, requiring three days onsite per week. The annual base salary range is $66,750–$97,900, and the role is eligible for short-term incentives.

Requirements

At least 5 years of experience in budget management, marketing coordination, project coordination, sales support, or commercial operations.
Strong project management and organizational skills, including budget management, contract administration, and purchase orders.
Ability to manage multiple priorities in a fast-paced environment.
Excellent communication and stakeholder management skills.
High attention to detail and strong follow-through.
Experience working with external agencies and vendors.
Proficiency with Microsoft Office Suite, particularly PowerPoint, Excel, Word, Teams, and Outlook.
Proficiency with financial and contracting systems, such as Ariba Sourcing, Ariba Buying, and Adobe Sign.
Bachelor’s degree.

Nice To Haves

Experience supporting commercial, marketing, market access, training, medical affairs, sales operations, or HCP engagement activities in pharmaceutical, biotechnology, healthcare, or medical device industries.
Experience coordinating educational programs, events, or HCP-facing activities.
Experience with PRC/MLR processes and procedures.
Experience using Veeva PromoMats.
Understanding of pharmaceutical compliance requirements.
Bachelor’s degree focused on Business, Communications, Marketing, Life Sciences, or a related field.

Responsibilities

Oversee and administer budgets, including initiating and managing statements of work, purchase orders, and goods receipts.
Coordinate with internal stakeholders, including Marketing, Finance, and Legal, and with external vendors.
Provide monthly updates on spending compared with budget phasing.
Support speaker programs and local exhibits, including HCP consultant tiering, fair market value determination, and consultant and speaker contracting according to company procedures.
Manage liaison activities with the iEngage team and track budgets against regional forecasts.
Connect regularly with Regional Business Directors regarding execution and spending status.
Monitor transfer-of-value statuses, including biweekly tracking and reporting.
Reconcile budgets monthly with external agencies.
Manage promotional materials, including weekly reporting of upcoming expirations and coordination with material owners on reapproval or updates.
Manage promotional material inventory with an external partner, including ordering and order approvals.
Support the development, approval, and distribution of Field Direction Memos.
Prepare audit reporting as needed and manage responses to internal Global and local requests.
Coordinate cross-functional projects and stakeholder activities to support business-critical execution and HCP engagement.