Project Management Associate (PMA)

TFS HealthScience

About The Position

TFS HealthScience is a global mid-size Contract Research Organization that partners with biotechnology and pharmaceutical companies throughout clinical development. The Project Management Associate (PMA) is aligned with and managed by an assigned therapeutic business unit, and works operationally as a member of the study team, providing administrative support to the Project Manager. The role supports clinical studies from planning and setup through execution and close-out, helping ensure timelines, quality standards, and regulatory requirements are met. It also provides operational support to Project Managers, Clinical Research Managers, and CRAs and helps coordinate study communication, documentation, logistics, vendors, and financial tracking. The position is suited to someone with prior CTA or other entry-level experience at a major CRO who is motivated to develop professionally and interested in a long-term path toward Project Management. The successful candidate will have strong Excel and English communication skills, be comfortable in a client-facing environment, and be interested in using AI tools to improve efficiency and processes. TFS offers opportunities for personal and professional growth in a collaborative environment focused on quality and making a difference in patients’ lives. Its core values are Trust, Quality, Passion, Flexibility, and Sustainability. TFS began in Lund, Sweden, over 30 years ago and has more than 600 professionals delivering clinical research services in over 50 countries.

Requirements

Previous experience as a CTA or in another entry-level role within a major CRO, such as ICON, PPD, IQVIA, or Syneos Health.
Strong Excel skills, including managing multiple trackers and spreadsheets and using formulas, pivot tables, and macros.
Strong English communication skills.
Comfort working in a client-facing environment.

Nice To Haves

Motivation to develop a career, take on new challenges, and grow professionally.
Genuine interest in progressing toward a Project Manager career path in the long term.
Interest in leveraging AI tools to improve efficiency, streamline processes, and generate innovative ideas.

Responsibilities

Support the planning, setup, execution, and close-out of clinical studies, ensuring timelines, quality standards, and regulatory requirements are met.
Maintain study documentation, CTMS records, contact lists, trackers, logs, and study files.
Provide administrative and operational support to Project Managers, Clinical Research Managers, and CRAs.
Coordinate study communications, meetings, agendas, minutes, presentations, and newsletters.
Assist with vendor management, investigator payments, invoice tracking, and financial reconciliation.
Support regulatory submissions, audits, inspections, and document translation processes.
Coordinate study logistics, supplies, and investigator meeting activities.
Serve as a central point of contact for study teams and sponsors, fostering effective collaboration and communication.