PROJECT DOCUMENT SPECIALIST
About The Position
The Project Document Specialist assists with day-to-day document control activities to sustain current business, ensure document compliance, and support project development. The role involves analyzing and organizing project documentation; helping complete, file, and track accompanying reports; administering company platforms and project management portals; and managing records according to company standards. The specialist ensures documentation meets compliance requirements and communicates with managers, project personnel, and clients in accordance with company and client policies. The position participates in project team meetings and maintains knowledge of commissioning activities, field reports, and document-review status. It also works toward proficiency in interpreting and clarifying engineering drawings, recommends improvements to workflows, reporting procedures, or expenditures, completes company-specific training, and assists with business administration and other duties as needed. This is a full-time hourly position requiring 40 or more hours per week and is overtime eligible. Hybrid flex schedule opportunities may be available with coordination.
Requirements
- High school diploma or GED certification.
- At least 2 years of experience in project or operational support, including document formatting, organization, tracking, and management.
- Proficiency with Microsoft Office applications, including Excel, Word, and Outlook, and Adobe Acrobat Reader DC.
- Ability to work independently or within a group.
- Self-driven approach to completing work.
- Strong attention to detail and organizational skills.
- Ability to quickly reconfigure documentation.
- Strong commitment to personal and team safety.
- Strong interpersonal and organizational skills, with the ability to multitask.
- Ability to communicate and interact effectively with all levels of the team, customers, and external contacts by telephone, in writing, by email, and in person.
- Ability to learn company-specific applications.
- Ability to work in a fast-paced and changing environment.
- Excellent customer service skills.
- Ability to travel 10–25%.
- Ability to lift and transport items weighing up to 25 pounds.
- Ability to sustain physical activity, including walking, climbing, bending, and sitting.
- Ability to read, comprehend, and follow company procedures and manufacturers' guidelines.
- Regular and predictable attendance.
- Valid active driver's license and ability to operate a vehicle.
- Ability to pass random DOT drug and alcohol testing.
Responsibilities
- Analyze and organize project documentation.
- Assist with completing, filing, and tracking reports that accompany documentation.
- Assist with administering company platforms and project management portals.
- Manage records in accordance with company standards.
- Ensure documentation meets compliance requirements.
- Communicate with managers, project personnel, and clients in accordance with company and client policies.
- Participate in project team meetings and retain knowledge of commissioning activities, field reports, and the status of document reviews.
- Work toward proficiency in interpreting and clarifying engineering drawings.
- Assist in reviewing and recommending improvements to workflows, reporting procedures, or expenditures.
- Complete company-specific training programs.
- Assist with business administration responsibilities and additional duties as needed.
Benefits
- Health insurance plans for employees and families
- Health Savings Account
- Life insurance plans
- 401(k) retirement plan
- Dependent Care Account
- Lifestyle Spending Account
- Supplemental dental insurance
- Supplemental vision insurance
- Long-term and short-term disability insurance
- Paid time off, including vacation, bereavement, and leave of absence allowances
- Promotions and transfers
- Continuing education programs
- Tuition reimbursement
- Hybrid flex schedule opportunities with coordination
- Work/life balance
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
