Project Coordinator

BluSky Restoration Contractors, LLC•Norcross, GA

About The Position

The Project Coordinator contributes to the financial and accounting information associated with office projects. This interactive role supports the success and management of construction projects at BluSky and works closely with project managers, superintendents, and project directors to reconcile job budgets, invoice clients on time, capture past and future costs accurately, and maintain project documentation. The position also supports office operations as directed by the Branch Accountant, participates in weekly production meetings, and provides customer service and project updates as needed. Minimal travel is expected, with some out-of-area and overnight travel possible for training or meetings. The work environment can range from quiet to significantly loud.

Requirements

Must demonstrate a high level of accuracy and consistent work performance.
Ability to work effectively in a fast-paced environment with multiple tasks, priorities, and deadlines.
Strong problem-solving, analytical, and multitasking skills.
Strong interpersonal skills and ability to work in teams with people who have different personality types.
Excellent written and verbal communication skills.
Ability to analyze data and solve problems.
Must be detailed, organized, and accurate.
Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, Outlook, and Access).
Ability to interact with employees and vendors clearly and professionally.

Nice To Haves

Two or more years of office administration experience preferred.
High school diploma or a college degree in business administration or a related field preferred.

Responsibilities

Upload budgets and verify production information in the ERP system for sold jobs.
Work with Operations to review Subcontractor Agreements and Purchase Orders for each phase of every job and ensure accuracy in the ERP system.
Ensure subcontracts are returned and signed by subcontractors.
Manage job flow in the ERP system.
Ensure work authorizations and contracts are fully executed.
Analyze job costs for accuracy.
Update estimated completion dates and other relevant project financial data based on information provided by Project Managers or Project Directors.
Obtain job progress information from Project Managers and provide daily or weekly customer updates as required.
Coordinate, create, review, and analyze monthly progress invoices to ensure billing accuracy and compliance with contractual terms.
Analyze monthly over- and under-billing (WIP) results.
Conduct WIP report audits to ensure data accuracy.
Work with internal stakeholders to help collect customer payments.
Collect and distribute information for customer surveys.
Engage with customers as needed and deliver quality customer service.
Support the office as needed and as directed by the Branch Accountant.
Participate in weekly production meetings.
Update customer portals as necessary.