Project Coordinator (On-Site)

Gonzaba Medical Group•San Antonio, TX

32d•Onsite

About The Position

The Project Coordinator supports the execution of projects and related work for Gonzaba Medical Group’s Operations Excellence Team, contributing to the Operations Excellence Manager, Executive Director, project teams, and project customers. The role provides support for assigned projects, applies project management fundamentals to standard challenges, and escalates complex challenges appropriately. The position has no supervisory responsibilities and works toward developing the skills to transition to a Project Manager in the future. The coordinator assists throughout the project life cycle, maintains project documentation, facilitates meetings and action-item follow-up, supports projects across varied business areas, and communicates changes to scope, schedule, or budget. The role is primarily office-based, with possible time in clinic or construction environments depending on assigned projects. Gonzaba Medical Group provides training and appropriate personal protective equipment as required.

Requirements

Minimum high school education or equivalent.
At least one year of experience with projects as a coordinator or as an individual contributor to project outcomes.
Demonstrated awareness of project management practices and software used to track and control projects.
Effective verbal and written communication skills.
Ability to work in an organized manner, deliver work on time, and attend work punctually.
Knowledge of and proficiency in the MS Office Suite, primarily Outlook, Word, and Excel.
Ability to work efficiently under pressure.
Ability to perform the stated physical activities, including lifting up to 40 pounds without assistance.
Ability to meet the role’s vision requirements, including close vision and adjusting focus.

Nice To Haves

Associate degree or bachelor’s degree in a related field.
Prior use of project applications such as Smartsheet, Jira, Asana, or MS Project.

Responsibilities

Support assigned projects and organize project work in accordance with team standards.
Identify opportunities to improve project work management and recommend enhancements.
Manage stakeholder communications using appropriate methods and keep the customer as the primary focus.
Assist with projects throughout definition, planning, execution, monitoring, and closeout, maintaining documentation of scope, budget, schedule, and changes.
Facilitate project meetings by arranging stakeholder availability, preparing agendas, keeping discussions on topic, recording and distributing notes and action items, and following up on actions through completion.
Support projects across business areas such as IT, construction, process improvement, vendors, products, and general business operations.
Meet or exceed metrics and KPIs identified by the direct supervisor for organizational initiatives and projects.
Support changes to project scope, schedule, or budget and communicate those changes promptly to the Operations Excellence Manager or Executive Director.
Help create project artifacts, including project charters, schedules, budgets, quality control documentation, and change control documentation.
Update assigned project artifacts regularly and according to the required cadence.
Collaborate with internal and external stakeholders to accomplish project responsibilities.
Learn project management fundamentals and lessons from senior project managers, the Operations Excellence Manager, and the Executive Director, with the goal of progressing to Project Manager.
Participate in team and individual performance reviews and take initiative in fulfilling project management responsibilities.
Perform duties accurately and in a timely manner, exercise tact and courtesy with patients, visitors, providers, vendor representatives, and coworkers, and participate in required or appropriate educational programs.
Be available electronically or physically to peers and leaders during work hours as agreed with the direct supervisor.
Perform other related duties as assigned.