Project Coordinator

CONTINUA INTERIORS OF MINNESOTA•Plymouth, MN

3d•Onsite

About The Position

Through its offering of furniture, walls, and audio-visual solutions, Continua Interiors is on a mission to transform the way people work, learn and heal across the Midwest. Continua places great importance on fostering a supportive work environment that values culture, community, and connection with both team members and clients. We are not just a company; we are a movement, reshaping the dealer landscape across the Midwest.

Requirements

Prior experience in project coordination or a related role is beneficial
Bachelor’s degree preferred in business, communications, or an industry related field
Knowledge of commercial furniture solutions would be an asset
Experience with Microsoft Office, Monday.com, Enterprise resource planning (ERP), and an enthusiasm for learning new software programs
Ability to manage multiple tasks and projects simultaneously without compromising quality or deadlines
Ability to pay close attention to details and ensure accuracy in project documentation and reporting
Taking initiative to anticipate project needs and address issues before they become critical
Critical thinking and problem solving
Excellent communication skills: Listens and gets clarification, responds well to questions, writes clearly and informatively

Responsibilities

Assist project managers with administrative tasks such as preparing project status reports, tracking product shipments, preparing work orders for scheduling, logging change orders and punch list documentation
Organize and maintain project files and records
Assist in developing project schedules and timelines
Communicate proactively with project managers regarding project status, changes, and project risks
Address and resolve project-related issues promptly and professionally, as directed by the project manager
Assist in resource allocation and scheduling based on project needs
Distribute shipment notifications to stakeholders for product delivering direct from vendor partners to client locations
Support quality assurance efforts by ensuring project deliverables meet quality standards
Document outstanding issues, submit claims to vendor partners and direct ordering for replacement products
Implement best practices and lessons learned from previous projects
Setup work orders for return trips to rectify punch list
Prepare final punch list documentation verifying resolution of all outstanding items
Drive timely invoicing to meet forecast projections
Communicate with customers and manufacturers to find repair solutions
Collaborate with Service Technicians to diagnose issues and identify needed parts
Order parts and labor from vendors for warranty work
Keep customers informed about repair status and timelines
Schedule repair appointments once parts are confirmed
Send reminder communication to customers one day before scheduled service
Review and close out completed work orders, ensuring all details are accurate and all repair work is complete
Generate and submit daily invoices for vendor reimbursements