Project Coordinator

Spectrum Science

3d • Remote

About The Position

At Spectrum Science, our mission—connecting humankind to its best healthlife—comes to life through a culture rooted in curiosity, collaboration, and innovation. We believe breakthrough ideas happen when diverse perspectives are embraced and people are empowered to challenge what’s possible.
Join our team of award-winning health-focused experts across advertising, clinical trial experience, communications, consulting, media, medical communications, and patient engagement. Together, we create the momentum that moves science, brands, and careers forward.
We are looking for a Project Coordinator to join Clinical Trial Experience Project Delivery team!
The Project Coordinator will manage client and project expectations in partnership with Client Service (CS).Together Project Delivery, Client Service, and Business Operations (collectively the Client Solutions Group) work to ensure project success. This includes, but is not limited to, developing and managing project schedules, coordinating cross-functional team deliverables, supporting client relationships, and coordinating with external vendors through the project lifecycle. This person supports the effective execution and compliance of internal and client-facing projects and may lead small to mid-sized projects with assistance. The Coordinator, Project Delivery will have oversight from Client Service and/or Delivery leadership and support the project team with critical project tasks.

Requirements

• Bachelor’s Degree preferred
• Working knowledge and/or willingness to learn and understand Project Management fundamentals; 1-2 years experience or other relevant exposure like an internship will also be considered in Project Management/Client service-oriented roles managing projects in marketing, communications, advertising or related fields
• Healthcare, life science, pharmaceutical, or similar regulated experience a plus; i.e. research, clinical trials, commercial, or operations
• Strong attention to detail
• Excellent communication skills
• Highly collaborative and solution-oriented

Responsibilities

• Support project team with creating estimates and schedules/timelines under supervision. Monitor and adjust as necessary, communicating with stakeholders as changes or risks occur
• Apply established workflows and best practices across digital and traditional disciplines to achieve project goals on time
• With supervision and through proficiency of job skills/requirements, ensure client expectations are met during delivery
• Execute details of individual projects with supervision across functional teams, spanning creative, digital, media, technology, etc.
• Support project team with supervision, in coordinating with external vendors through the project lifecycle, including web, translation and print production processes.
• Support project team with follow ups, recording, and tracking delivery of tasks
• Develop skills in Work Management System (WMS)/project management software to accomplish project tasks. Support project team with the setup and maintenance of project data and assets in WMS
• Learn and support project team with digital executions (website, display, search, social, promotional, emails, etc.) with direct supervision
• Monitor and report on progress of the project while managing client expectations. Begin to gain awareness of project-related risks with direction and coaching from Delivery leadership
• Learn data reporting tools with goal to monitor and report on project profitability, variances, and identify budgetary risks with direction and coaching from Delivery Leadership
• Assist with process oversights such as quality control, file naming/saving, and proofreading QC
• Assist with updates to internal tools, processes, and documentation
• Strong interpersonal skills and developing proficiency in written and verbal communication to both internal and external stakeholders
• Based on client and internal project demands, additional duties may be assigned
• Work flexible hours as needed to accommodate global clients

Benefits

• monthly cell phone reimbursement
• Flexible time off
• company holidays
• voting time
• jury duty
• bereavement
• Sabbatical Program after 7 years of service
• 13 weeks paid Parental Leave, inclusive of adoption and foster care placement
• Continuous learning and development through Greatest Potential Self (proprietary talent program)
• tuition reimbursement programs
• in-house 1:1 coaching with access to talent and productivity-based assessments
• generous referral bonus
• Medical concierge service to assist with scheduling appointments, finding care, estimating and resolving claim issues, etc.
• Thorough onboarding including accessible conversations with leadership
• 401k with company match
• 1:1 Financial Coaching and Education
• Wellness benefits including medical, dental, vision
• science-backed meditation and mindfulness tools through Headspace

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level