Project Coordinator - RFP Team

WTW•New York, NY

2d•Hybrid

About The Position

The Willis RFP team is seeking a highly motivated Project Coordinator to support the development of request for proposal responses, presentation pitches, and competitive engagement deliverables. The coordinator also partners closely with the RFP Team Leader and RFP Operations Leader on strategic and operational projects. The role involves collaboration with internal client stakeholders, including client managers, subject matter experts, brokers, and teams across growth operations, marketing, compliance, and design. The work is fast-paced and deadline-driven, often involving multiple projects at once. The position offers exposure to a range of industries and business initiatives while developing skills in strategic communication, project coordination, and business writing. The coordinator helps deliver high-quality proposals that reflect Willis’ commitment to excellence and gains experience and connections that may support career pathing across areas such as Risk & Analytics, Cyber, Growth and Client Management, Marketing and Communications, and Broking and Placement. Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

Requirements

2–4 years of relevant experience.
Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills.
Strong analytical, troubleshooting, organizational, and planning skills, with excellent attention to detail.
Excellent written, verbal, and presentation skills.
Ability to engage effectively with stakeholders, work independently, and manage competing priorities.
Strong interpersonal and customer service skills.
Effective time management, prioritization, and project management capabilities.
Sound judgment and a commitment to continuous learning and professional growth.
Proficiency in using approved AI-enabled and digital tools to enhance productivity, workflow efficiency, knowledge sharing, and client outcomes.
Ability to evaluate AI-generated outputs for accuracy, relevance, compliance, and business impact.
Understanding of Responsible AI principles, including data privacy and information security.

Nice To Haves

Bachelor’s degree in Communications, Marketing, Business, Finance, Liberal Arts, Sociology, Law, or a related field.

Responsibilities

Support proposal development processes and timelines in partnership with the assigned Project Manager, including kick-off meetings, content planning, role assignments, proposal outlines, proofreading, and rehearsal preparation.
Help create strategic and competitive RFPs and pitches by aligning responses with client and prospect needs and industry demands.
Edit executive summaries and other proposal and pitch copy as directed by the Project Manager or leadership team.
Support creation of new material based on Willis’ business initiatives, value proposition, and client or prospect requests.
Proofread final RFPs, pitches, executive summaries, and team biographies before submission, ensuring WTW guidelines and standards are met or exceeded.
Provide company and industry research on clients or prospects participating in the RFP or pitch process to support content strategy and customization.
Ensure accurate and timely responses to requests from corporate services, such as Compliance, Technology, and Supplier Diversity.
Maintain the team’s content repositories and use databases, templates, and existing content to improve proposal efficiency and consistency.
Support strategic and operational initiatives introduced by EDGE team leadership.

Benefits

Annual short-term incentive bonus eligibility.
Medical coverage, including prescription coverage.
Dental insurance.
Vision insurance.
Health Savings Account.
Commuter Account.
Health Care and Dependent Care Flexible Spending Accounts.
Group Accident and Group Critical Illness coverage.
Life Insurance and AD&D.
Group Legal and Identity Theft Protection.
Wellbeing Program and Work/Life Resources, including Employee Assistance Program.
Paid holidays and annual paid time off, including paid state/local leave where required.
Short-Term Disability and Long-Term Disability.
Other leave benefits, including bereavement, FMLA, ADA, jury duty, military leave, and parental and adoption leave.
Paid Time Off for Washington State employees.
Contributory Pension Plan and Savings Plan (401k).
Hybrid work arrangements, with remote, in-person, and in-office interactions depending on team, role, and client needs.