Project Coordinator - RFP Team

WTW•New York, NY

2d•$55,000 - $85,000•Hybrid

About The Position

The Project Coordinator supports the Willis RFP team in developing request for proposal responses, presentation pitches, and other competitive engagement deliverables. The role works in partnership with assigned Project Managers and collaborates closely with the RFP Team Leader, RFP Operations Leader, and internal stakeholders, including client managers, subject matter experts, brokers, and teams across growth operations, marketing, compliance, and design. The work is fast-paced and deadline-driven, often involving multiple projects at once. The position provides exposure to diverse industries and business initiatives while developing skills in strategic communication, project coordination, and business writing. It contributes to Willis’ growth and client retention through high-quality proposals and offers experience and internal networking that may support career paths in areas including Risk & Analytics, Cyber, Growth and Client Management, Marketing and Communications, and Broking and Placement.

Requirements

2–4 years of relevant experience.
Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills.
Strong analytical, troubleshooting, organizational, and planning skills, with excellent attention to detail.
Excellent written, verbal, and presentation skills.
Ability to engage effectively with stakeholders, work independently, and manage competing priorities.
Strong interpersonal and customer service skills.
Effective time management, prioritization, and project management capabilities.
Sound judgment and commitment to continuous learning and professional growth.
Proficiency in using approved AI-enabled and digital tools to enhance productivity, workflow efficiency, knowledge sharing, and client outcomes.
Ability to evaluate AI-generated outputs for accuracy, relevance, compliance, and business impact.
Understanding of Responsible AI principles, including data privacy and information security.

Nice To Haves

Bachelor’s degree preferred in Communications, Marketing, Business, Finance, Liberal Arts, Sociology, Law, or a related field.

Responsibilities

Support proposal development processes and timelines in partnership with the assigned Project Manager, including kick-off meetings, content planning, role assignments, proposal outlines, proofreading, and rehearsal preparation.
Support the creation of strategic and competitive RFPs and pitches by aligning responses with client and prospect needs and industry demands.
Help edit executive summaries and other pitch and proposal copy as directed by the Project Manager or leadership team.
Support the creation of new material based on Willis’ business initiatives, value proposition, and client or prospect requests.
Proofread final RFP and pitch drafts, executive summaries, and team biographies before submission, ensuring WTW guidelines and standards are met or exceeded.
Provide company and industry research about clients or prospects participating in the RFP or pitch process to support content strategy and customization.
Ensure accurate and timely responses to requests from corporate services such as Compliance, Technology, and Supplier Diversity.
Help maintain the team’s content repositories and use databases, templates, and existing content to support efficient and consistent proposal development.
Support strategic and operational initiatives introduced by EDGE team leadership.

Benefits

Annual short-term incentive bonus.
Medical insurance, including prescription coverage.
Dental insurance.
Vision insurance.
Health Savings Account.
Commuter Account.
Health Care and Dependent Care Flexible Spending Accounts.
Group Accident and Group Critical Illness coverage.
Life insurance and AD&D.
Group Legal and Identity Theft Protection.
Wellbeing Program and Work/Life Resources, including Employee Assistance Program.
Paid holidays and annual paid time off, including paid state or local leave where required.
Short-Term Disability and Long-Term Disability.
Other leaves, including bereavement, FMLA, ADA, jury duty, military leave, and parental and adoption leave.
Washington State paid time off, where applicable.
Contributory Pension Plan and 401(k) Savings Plan.