Project Coordinator

Waltbillig & Hood General Contractors•Naples, FL

23d•Onsite

About The Position

We are seeking a project coordinator to join our team! This role requires excellent organizational skills and proficiency in Microsoft Office Suite. The ideal candidate will have experience in project coordination and the ability to manage multiple tasks independently.

Requirements

Two (2) or more years of administrative experience of which included supervisory, organization, coordination, and performance of duties at a responsible level
Two (2) or more years of clerical experience of which must have included organization, coordination, and performance of duties of a responsible level.
Excellent organizational skills
Knowledge of personal computers and document scanning devices
Must be proficient in software Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
Ability to plan, organize, and prioritize multiple tasks.
Ability to communicate with others and to assimilate and understand information in a manner consistent with the essential job functions
Ability to work independently or in a group with minimal direction (need to be able to work through all the details of complex projects, and know how and where to find needed information to complete the project)
Ability to make sound decisions in a manner consistent with the essential job function
Willingness to adapt and learn new skills and new ways of doing things

Nice To Haves

Procore Project Management Software a plus
Notary (is preferred)

Responsibilities

Create and maintain project contacts lists
Answer phone calls and coordinate messages
Prepare AIA Owner Contract and Owner Change Orders
Contractors Licensing in appropriate municipality
Process Subcontracts and Sub Change Orders
Process Submittals and RFI’s
Prepare and track a wide variety of documents (letters, memos, labels, reports, RFI’s. Submittals, and Logs)
Prepare materials for meetings, set up conference rooms, greet clients
Send emails, courier and mail items
Maintain drawing log, order and distribute plans from blueprint company
Prepare and distribute Closeout Documents
Scan and save all documentation for project daily
Perform related duties and responsibilities as required.
Comply with the guidelines of the Employee Handbook