Project Coordinator
About The Position
The Project Coordinator assists the Operations Manager and/or project management groups with project coordination duties, including resolving minor customer and vendor issues. The role supports project teams and operations teams through document control, project startup and closeout, collections, procurement and submittals, shop drawing tasks, labor cost-to-complete functions, punch-list tracking, contract administration, pay applications, data entry, and administrative support. The coordinator may also support field teams with tasks such as ordering consumables and assisting with reporting. Duties and responsibilities may change at any time, with or without notice.
Requirements
- High school diploma or equivalent, or at least 2 years in an administrative or coordinator role in the construction industry.
- Experience assisting multiple teams.
- Strong communication skills.
- Proficiency in Microsoft Office applications, specifically Excel, Word, and PowerPoint.
- Strong customer service skills, including commitment to outstanding service for internal and external customers; taking ownership of customer problems or finding someone who can resolve them; listening and asking clarifying questions; following up promptly; accountability; creating a friendly and respectful connection with customers; and maintaining a positive attitude.
Nice To Haves
- College degree with coursework in a technical area.
- 2 years of construction industry experience in an administrative role, such as Project Coordinator, Project Assistant/Administrator, or Contracts Administrator.
- Experience responding to customer and/or vendor concerns.
- Experience in construction coordination and closeout.
- Experience providing contractor or vendor support.
- Ability to read plans and specifications.
Responsibilities
- Provide and maintain document control, JDE, and Prolog for project or operations teams.
- Assist the project management team with project startup and closeout.
- Assist with collections and update and report on collections.
- Help procure submittal requirements.
- Assist with tasks related to shop drawings.
- Perform labor cost-to-complete functions, including field support.
- Maintain the ISEC punch list and report on progress.
- Maintain customer and vendor contract status and related functions.
- Manage vendor or customer tasks and issues.
- Coordinate and assist with new-hire paperwork and timecard reporting, and report on both as required by ISEC or the customer.
- Coordinate customer or vendor pay applications as assigned.
- Perform or coordinate data entry, document control, and administrative assistance.
- Support field teams as assigned, including ordering consumables and assisting with reporting.
- Resolve minor customer and vendor issues.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
