Project Coordinator

Universal Engineering Sciences•Flagstaff, AZ

12d

About The Position

As a Project Coordinator at UES, you will coordinate projects involving teams across the organization, working with project leaders, technical specialists, and stakeholders to help move initiatives from concept to completion. You will support communication, resource coordination, and issue resolution to keep projects on track and help teams achieve business results. The position primarily operates in a professional office environment and does not require regular travel; occasional travel of up to 10% may be required for off-site meetings, training, or company events.

Requirements

At least 2 years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Excellent verbal and written communication skills.
Ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

Associate’s or Bachelor’s degree in Business, Project Management, or a related field.
Experience with project management software such as MS Project, Smartsheet, or Monday.com.
Familiarity with engineering, construction, or environmental services terminology and workflows.

Responsibilities

Coordinate between project managers, field technicians, inspectors, clients, contractors, and internal teams to keep projects organized and on schedule.
Coordinate daily project scheduling and dispatch activities, adapting to changing priorities and client needs.
Support project setup and administration by collecting documentation and maintaining accurate, accessible, up-to-date project records.
Partner with project managers to prepare proposals, gather project information, and assist with estimating, reporting, and project closeout.
Facilitate communication across departments and stakeholders to keep project requirements, schedules, and deliverables aligned.
Review and organize project reports, inspection documentation, and supporting materials to support quality and timely client deliverables.
Maintain project tracking systems, SharePoint folders, schedules, and operational documents.
Assist with change orders, client requests, insurance and compliance documentation, and other project coordination activities.
Identify scheduling conflicts, documentation gaps, and project support needs, and work with team members to keep projects moving forward.
Help develop, update, and streamline forms, processes, and project coordination tools.