Project Coordinator

Vertiv•Greenville, SC

6d•Onsite

About The Position

The Project Coordinator coordinates, manages, and administers project documentation and tasks, supporting the Project Manager in applying procedures and processes defined by the Vertiv Data Centre Deployment Project Management System and its online template library. Acting as a support to the Project Manager throughout the project lifecycle, the role coordinates and communicates information for reports and updates. The position works with site teams, implementation managers, visiting clients and third parties, Vertiv executives, the project team, operations, and supply chain management. The role includes coordinating meetings, recording and following up on actions, maintaining project records and commercial documents, supporting reporting and deliverables, tracking work packages and changes, and coordinating information requirements. The position is site-based, may involve occasional domestic or international travel, and has a stated travel requirement of 30–50%, depending on the project. Working hours are mainly regular, with possible variations including after-hours, weekends, and holidays; on-call availability is required.

Requirements

Valid driver's license.
Eligible to obtain a passport.
Ability to plan, set priorities, organize, and coordinate work with others.
Ability to build good relationships and earn the respect of managers and executives.
Persuasive and assertive approach, with diplomacy and tact.
Professionalism, including cooperation, courtesy, assertiveness, non-defensiveness, receptiveness to constructive criticism, and maintaining confidence.
Good customer-relations skills and ability to provide prompt, personalized service.
Ability to handle stressful situations, resolve conflicts, and meet deadlines.
Ability to prioritize and remain flexible to meet reporting deadlines.
Ability to simplify procedures.
Good literacy skills.
Previous experience in a similar position is the minimum requirement.
Intermediate knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
Legally authorized to work in the United States; sponsorship is not provided.

Nice To Haves

An administration qualification.

Responsibilities

Support the Project Manager by obtaining information from managers and contractors for progress reports.
Maintain confidentiality of commercial information, cost status, and reports issued to senior managers or the PMO.
Record minutes and administer the project management platform and task logs.
Handle ad-hoc requests and issues requiring management support on behalf of the Project Manager.
Coordinate project meetings by booking rooms, liaising with attendees, ensuring attendance, and advising of meeting clashes.
Record site meetings when required, allocate and communicate actions, and review them progressively.
Establish and manage a coordinated process for recording site progress through webcams and photographs, ensuring images can be used for Vertiv marketing.
Establish communication routes with the project team, Vertiv executives, and customer representatives; identify information that differs from the plan and report it to the Project Manager for resolution or escalation.
Coordinate training in the Aconex document management system and guide new employees on Vertiv RDDC procedures in the online library.
Ensure project records and commercial documents are uploaded to the project intranet and highlight records that do not meet standards.
Maintain and communicate a regular holiday tracker for the project team, key client representatives, and Vertiv executives to support resource planning and coordination.
Assist with tracking work packages, changes, and contra charges.
Support the Project Manager in setting up and following up on the deliverables package.
Produce and administer reports to agreed milestones.
Manage and archive key documents.
Coordinate information requirements.