Project Coordinator

Prime Controls•Mesa, AZ

13d

About The Position

Prime Controls, L.P. is a family-owned systems integration and I&C construction firm established in 2004. It provides industrial automation and control solutions nationwide, with headquarters in Dallas, Texas, and offices throughout the United States. The company has more than 1,000 employees and is committed to delivering high-quality professional services while prioritizing employee well-being. The Project Coordinator purchases materials and equipment for projects and coordinates their movement to and from job sites, ensuring the correct items arrive at the right time. The role also inspects delivered goods for quality, quantity, and compliance with specifications. It works with project and field teams, customers, contractors, trade partners, subcontractors, and vendors to coordinate procurement, design, and project schedules. The position may involve a work environment with moderate noise and occasional outdoor weather exposure. Depending on the work, it may also involve heights, airborne particles, electrical components, and physical activities such as standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling. Some roles may require lifting or moving up to 50 pounds. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions.

Requirements

Background in construction management or project management.
Two years of related experience, including multitasking and administrative organization.
Experience proofreading and editing.
Advanced MS Office skills, especially Word and Excel.
Detail-oriented and organized.
Team-oriented, with demonstrated leadership skills and willingness to collaborate internally and with the project team.

Responsibilities

Review submittals, estimates, and requisitions to plan and schedule purchases.
Work with Project Managers, Assistant Project Managers, Engineers, Field Management, Technicians, and vendors to clarify requirements, specifications, and schedules.
Obtain part and equipment information from vendors, including price, availability, and delivery schedules.
Coordinate with the Customer, General Contractor, Trade Partners, Subcontractors, and Vendors to meet project requirements and schedules.
Coordinate with the BIM team and Field Team on Design Assist and field routings.
Place orders based on submittal requirements and specifications, ensuring parts and equipment are correctly specified and delivered to the appropriate job sites on the required dates.
Determine procurement methods, such as direct purchase or bid.
Prepare purchase orders or bid requests.
Review quotations and negotiate contract terms within budgetary limitations and scope of authority.
Maintain procurement records tracking purchased items or services, costs, delivery, quality, and performance.
Assist with submittal preparation upon request.
Assist with RFI preparation upon request.
Assist with SIPP/Work Plan preparation upon request.
Attend scope meetings (SD, DD, CD, IFC, and OTS).
Conduct field walks for scopes when necessary.
Manage internal coordination meetings between field teams, the BIM team, and management.
Inspect delivered goods for quality, quantity, and adherence to specifications.