Project Coordinator Project Management

DAVACO • Irving, TX

3h • Onsite

About The Position

The Project Coordinator provides administrative and operational support for retail and restaurant construction and interior finish-out projects. This role partners with Project Managers, field teams, vendors, and internal stakeholders to support project setup, documentation, labor coordination, procurement, billing, and close-out activities. The Project Coordinator plays an important role in maintaining accurate project information, supporting communication, and ensuring project activities are organized, compliant, and executed efficiently.

Requirements

• High school diploma or equivalent with prior administrative experience supporting construction or project-based environments
• Experience working in a construction office or supporting construction-related projects
• Familiarity with Oracle or similar enterprise financial or project systems
• Proficiency in Microsoft Office (Excel), Smartsheet, Procore, Microsoft Outlook, and Windows-based systems
• Strong organizational skills with the ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
• Ability to work independently with a self-directed, motivated, and proactive approach
• Strong written and verbal communication skills, including the ability to communicate clearly and professionally with internal and external stakeholders
• Demonstrated customer service and client support skills
• Ability to maintain confidentiality while handling sensitive project and financial information

Responsibilities

• Coordinate administrative, logistical, and system-related components of assigned projects to support alignment with approved scope, schedule, and budget
• Support Project Managers with project setup, SOP development, scope review, billing structure, and labor planning activities
• Manage project initiation requirements including system setup, documentation, permits, mall requirements, deposits, and internal routing
• Coordinate field labor assignments, task management, and survey distribution using UKG and ClearThread
• Support subcontractor and supplier coordination by confirming onboarding, documentation, pricing, and system setup in Oracle
• Assist with procurement activities including ordering equipment, labor, dumpsters, logistics, and warehousing as required
• Issue and track Purchase Orders and SOVs, ensuring required documentation is executed prior to work commencement
• Support communication with internal teams, subcontractors, and clients, including participation in coordination, pre-construction, and project calls
• Assist with project close-out and financial support activities, including billing documentation, reporting, and reconciliation of open commitments
• Perform other duties as assigned by management, consistent with the scope and responsibilities of this role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED