Project Coordinator-Edmonton Or Calgary

Gateway Mechanical Services•Edmonton, AB

2d•Hybrid

About The Position

At Gateway Mechanical, we're looking for a Project Coordinator who doesn't wait to be told what needs doing. You're highly organized, tech-savvy, customer-focused, and relentless when it comes to delivering results. You thrive in a fast-paced environment where priorities shift, challenges emerge, and every day brings something new. This role involves working closely with Project Managers, field teams, subcontractors, consultants, and clients, and you'll be at the center of project execution. You'll own schedules, documentation, reporting, coordination, and project administration while helping drive projects from kickoff to successful completion.

Requirements

Highly organized and obsessed with the details.
Loves technology and quickly learns new systems, software, and tools.
Thrives in a fast-paced environment where priorities can change quickly.
Can juggle multiple projects without dropping the ball.
Takes ownership and has a "figure it out and get it done" mindset.
Stays calm under pressure and works effectively with tight deadlines.
Enjoys problem-solving and finding ways around obstacles.
Customer-focused and genuinely enjoys exceeding expectations.
Communicates confidently and professionally with all stakeholders.
Has grit, resilience, and a strong sense of accountability.
Customer Service Excellence
Customer Relationship Management
Customer Invoicing
Customer Data Management
Proactive Problem Solving
Project Coordination
Budgeting & Forecasting
Resource Planning & Scheduling
Cost Control
Document Control
Project Reporting
Change Management
Risk Management
Project Management Software
Financial Reporting Systems
Document Management Platforms
Advanced Microsoft Office Skills
Data Tracking & Reporting

Responsibilities

Plan, coordinate, monitor, and close out assigned projects from start to finish.
Keep multiple projects moving simultaneously while balancing competing priorities and deadlines.
Deliver projects on time, on budget, and with exceptional attention to detail.
Manage critical project documentation including drawings, shop drawings, RFIs, change orders, turnover packages, and O&M manuals.
Leverage technology and project management systems to track progress, costs, commitments, schedules, and reporting.
Monitor project financial performance, invoicing, payments, and revenue forecasting.
Coordinate site activities and support field teams to ensure seamless project execution.
Support Project Managers on medium and large-scale projects with budgeting, scheduling, reporting, and project controls.
Issue, track, and manage purchase orders and project commitments.
Maintain project tracking tools and reporting systems with accuracy and accountability.
Process and analyze project reports including Job Cost Detail and Committed Cost Reports.
Coordinate security clearance and site access requirements for applicable projects.
Take ownership of project deliverables and find solutions when challenges arise.
Build strong relationships with clients, subcontractors, consultants, and project teams.
Anticipate customer needs and proactively solve problems.
Deliver a level of service that turns customers into long-term partners.
Communicate clearly, professionally, and confidently in challenging situations.
Champion Gateway's safety culture every day.
Participate in and support daily HSE activities and meetings.
Conduct monthly site safety inspections.
Support COR audit requirements and safety initiatives.
Lead by example through consistent adherence to safety standards and best practices.
Promote environmentally responsible and sustainable work practices.
Bring a positive, solutions-focused attitude.
Collaborate effectively across departments and project teams.
Share knowledge, support others, and contribute to a high-performing culture.
Act as a proud ambassador of Gateway Mechanical in every interaction.