Project Coordinator or Project Coordinator II

University of Massachusetts Medical School•Worcester, MA

About The Position

This role involves providing analysis and support for projects, administrative tasks, and general operations. The Project Coordinator is responsible for independent action on multiple projects as assigned, with tasks varying according to departmental priorities. The Project Coordinator II role will support data collection and review activities of projects and may lead subcomponents of projects, also being responsible for independent action on multiple projects as assigned and with tasks varying according to departmental priorities.

Requirements

Bachelor’s degree in business administration, a related field, or equivalent experience
1 year of experience coordinating and planning projects (Project Coordinator)
2 years of experience coordinating and planning projects (Project Coordinator II)
Ability to work in a team and meet performance deadlines in a dynamic environment
Excellent oral and written communication skills necessary to interact with clients and staff
Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.
Excellent analytical, organizational, and time management skills (Project Coordinator II)
Strong interpersonal skills required to interact with all project team members, clients and stakeholders (Project Coordinator II)
Demonstrated ability to work appropriately with confidential information (Project Coordinator II)
Demonstrated ability to use computer-based tools including electronic mail, word processing, spreadsheet, database products, and Microsoft Office products (Project Coordinator II)

Nice To Haves

Fluency in Spanish is preferred.

Responsibilities

Organize and plan work activities of the Department for review with appropriate senior staff
Implement and manage tasks in accordance with departmental objectives
Participate as a member of project teams
Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
Maintain project plans and produce related project reports
Compile and analyze data, and draft project reports for review by senior staff
Initiate and maintain contact with key personnel including staff, department heads and external parties
Update the Director or designee on project details and changes in a timely manner
Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
Develop and maintain time schedules for department staff, project events and office activities
Maintain project files and support materials
Participate in proposal development and in the implementation of project related activities for the department.
Perform preliminary data collection and analysis for review with senior staff.
Extracts preliminary results from data analysis and presents to senior staff and project teams.
Develop and maintain an effective relationship with team members, senior leadership and other project stakeholders.
Document and maintain current: project development reports, meeting minutes, decisions, progress reports, schedules, budgets, cost tracking reports, and other pertinent records.
Implement and manage assigned deliverables in accordance with project objective(s).
Assist senior staff with project specific activities in a timely and efficient manner, develop project plans, compile and analyze data, produce project reports, maintain project plans, and schedule meetings.
Ensure that project development is timely, successful, and meets customer expectations as a member of the project team.
Recommend alternative courses of action and implement changes when necessary.
May participate in oral and written reporting and presentations of project findings.
Perform other duties as required.