Project Coordinator

Keeley Construction•St. Louis, MO

16d•Onsite

About The Position

Keeley Construction is hiring a Project Coordinator for its Civil Infrastructure Group in St. Louis, Missouri. The role supports project teams and leadership with onboarding, project documentation, purchasing requests, reporting, records management, and administrative coordination. The coordinator works with Project Managers, Superintendents, and internal departments to ensure project requests and documentation are processed accurately and on time, and contributes to initiatives that improve administrative processes and project efficiency.

Requirements

High school diploma or equivalent required.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Excellent attention to detail and commitment to maintaining accurate documentation.
Strong written and verbal communication skills.
Ability to collaborate effectively with project teams and cross-functional departments.
Ability to work independently, take initiative, and maintain confidentiality when handling sensitive information.
Agree to complete an assessment for selection and a pre-employment drug screen.

Nice To Haves

Associate's or bachelor's degree in Business Administration, Construction Management, or a related field.
1–3 years of administrative, project coordination, or related experience.
Previous experience in construction, engineering, or a project-based environment.
Experience with construction management software or ERP systems.

Responsibilities

Coordinate onboarding activities for new project team members, including collecting required documentation, completing paperwork, and ensuring compliance with company and project requirements.
Prepare, process, and maintain project-related paperwork, forms, and administrative documentation.
Assist with creating, processing, and tracking purchase requisitions, purchase orders, and other project-related requests.
Maintain organized project files and document control systems, ensuring records are accurate, current, and accessible.
Generate and distribute routine project reports, track key information, and provide updates to project leadership as needed.
Support Project Managers and Superintendents with administrative tasks to facilitate efficient project operations.
Coordinate with Operations, Accounting, Procurement, People Operations, and other internal departments to ensure timely processing of project-related requests.
Track outstanding documentation, approvals, and action items to ensure deadlines are met.
Support group initiatives, including event planning and coordination, maintaining and updating scorecard metrics, and developing presentation materials.
Assist with maintaining project records, including contracts, invoices, correspondence, and supporting documentation.
Identify opportunities to improve administrative processes, reporting accuracy, and overall project efficiency.