Project Coordinator

Black Box•United States,

13d

About The Position

The Project Coordinator supports project success by assisting with planning, scheduling, budgeting, monitoring, reporting, documentation, governance, stakeholder communication, procurement, and quality activities. The role coordinates project tasks and deliverables, tracks progress against milestones and performance indicators, supports forecasting and status reporting, and escalates risks and issues as appropriate. The Project Coordinator maintains project records and repositories, supports governance and compliance requirements, and prepares materials for project reviews, audits, and stakeholder meetings. The position also coordinates communication among project teams, business partners, and vendors; supports meeting preparation and follow-up; and contributes to process improvement and organizational project management practices. The position offers opportunities to develop project management expertise, work alongside experienced project leaders, support cross-functional teams, improve operational efficiency, and contribute to initiatives with organizational impact.

Requirements

2–4 years of experience supporting projects in a Project Coordinator, Project Administrator, or similar role.
Experience working in cross-functional project environments, with exposure to project management frameworks and project lifecycle management.
An associate's degree or equivalent industry experience is required.
Bachelor's degree in Business Administration, Project Management, Information Technology, Engineering, or a related field is preferred; equivalent combinations of education and relevant work experience may be considered.
Proficiency with project management tools and software such as Microsoft Project and Service Now.
Knowledge of project planning, scheduling, and budgeting practices.
Familiarity with Waterfall project management methodology and understanding of project controls principles.
Experience maintaining project documentation and applying version control practices.
Ability to gather, analyze, and interpret project data and performance metrics.
Understanding of procurement processes and vendor management principles.
Familiarity with industry-specific tools and systems relevant to the supported project environment.
Strong verbal and written communication skills and ability to communicate with technical and non-technical stakeholders.
Strong interpersonal skills and ability to build positive working relationships.
Exceptional organizational and time management skills, attention to detail, and commitment to accuracy.
Ability to manage multiple priorities in a fast-paced environment and meet deadlines while maintaining quality standards.
Strong analytical and critical thinking capabilities, with ability to identify issues, evaluate options, and support resolution efforts.
Adaptability and flexibility in response to changing project priorities.
Initiative, proactive follow-through, responsibility for assigned tasks, and ability to work independently and as part of a team.
Commitment to achieving project and organizational goals.
Customer-service mindset, focus on stakeholder satisfaction, ability to anticipate stakeholder needs, and effective conflict resolution and relationship management skills.

Nice To Haves

CAPM (Certified Associate in Project Management) certification or progress toward certification.
Familiarity with ServiceNow Project Portfolio Management (PPM) or similar enterprise project management platforms.
Knowledge of project financial tracking and budget management.
Familiarity with Oracle Primavera (P6).

Responsibilities

Assist in maintaining project plans, schedules, timelines, and budgets.
Coordinate project tasks and activities to align with plans and milestones.
Track deliverables and monitor progress against key performance indicators.
Support resource planning, project scheduling, forecasting, and status reporting.
Monitor project performance and gather metrics for reporting.
Escalate project risks, issues, and roadblocks as appropriate.
Maintain visibility into project timelines, dependencies, and action items.
Maintain project documentation, records, and repositories, following documentation standards and version control practices.
Support project governance, compliance, and preparation of materials for reviews, audits, and stakeholder meetings.
Coordinate communication across project teams and stakeholders; attend meetings, prepare agendas, document minutes, and track follow-up actions.
Act as a liaison between project teams, business partners, and vendors, and support stakeholder engagement and change management.
Assist with procurement activities and coordinate with vendors and suppliers to support project deliverables.
Help monitor vendor performance and contract-related activities, and maintain procurement and vendor documentation.
Support quality assurance and applicable compliance and regulatory requirements.
Identify opportunities to improve project processes, tools, and methodologies and contribute to project management best practices.