Project Coordinator

Underground Construction Company, Inc•Sunnyvale, CA

8d•$25 - $32

About The Position

The Project Coordinator handles administrative tasks for the project manager and team members to keep projects running smoothly. The role supports a team of Project Coordinators and the division by coordinating project workflows and deadlines, maintaining project records, tracking materials and costs, scheduling, and supporting billing and payment activities. The position also assists with bid documentation and bid reviews, resolves operational issues, monitors expenses, and identifies opportunities to improve work processes. The coordinator is expected to learn about the division and its work by visiting the field and participating in educational opportunities, and may take on other related duties and projects as assigned. Travel is required throughout California to and around construction job sites and may include overnight travel. The employee must be able to maintain a valid driver's license if traveling. Extended hours may be needed for business needs. The position is sedentary, involving sitting most of the time and occasionally walking or standing; it may require exerting up to 10 pounds of force occasionally and a negligible amount frequently or constantly. Underground Construction Co., Inc. provides gas, power, airport fueling, and telecommunications construction services. The company has operated for more than 80 years and serves government, commercial, and private-sector projects across the United States. Projects are regulated by federal and state laws, and employees must successfully pass criminal background checks, motor vehicle record checks, and post-employment and random drug tests. Duties may change, and additional tasks may be assigned. The company is an equal employment opportunity and affirmative action employer.

Requirements

1–2 years of experience in a project coordinator role or related field.
Excellent communication skills.
Reasoning ability, including problem-solving and analytical skills.
Knowledge of Microsoft Office and Outlook Email.
Time-management and project-management skills.
Ability to travel to job sites as needed and maintain a valid driver's license if traveling.
Ability to work extended hours when necessary for business needs.
Demonstrated ability to work effectively in a team environment.
Must successfully pass criminal background checks, motor vehicle record checks, and post-employment and random drug tests.

Nice To Haves

An associate or bachelor's degree is preferred but not required.
Experience working in construction is a plus.

Responsibilities

Work with a team of Project Coordinators to ensure administrative activities are completed for the division.
Support the department with timecards, materials tracking, mark-for-locates, daily reports, scheduling, cost control, change-order tracking, vendor and subcontractor tracking, client billing, and payment of invoices.
Assist the project team with preparing bid documentation and preparing for bid reviews.
Meet productivity, quality, and customer-service standards; resolve operational problems and identify work-process improvements as needed.
Help meet cost standards by monitoring expenses and implementing cost-saving actions.
Update job knowledge by going to the field, participating in educational opportunities, and learning about the division.
Accept ownership for accomplishing new and different requests and explore opportunities to add value to job accomplishments.
Perform other related duties and projects as assigned.