Project Coordinator
About The Position
Telaré Law is a litigation-focused firm committed to assertive courtroom advocacy and thorough, trial-ready case preparation. Operations staff support this mission by providing clear, reliable information and keeping the firm’s work moving. The Project Coordinator is a full-time, on-site position based in the firm’s Richland, Washington office and reports to the Director of Operations. Working between the Director of Operations and Legal Operations, the coordinator reviews operational data across the firm, identifies gaps, communicates findings, and coordinates next steps. This is a hands-on role with growth potential and no staff management responsibilities. The position is nonexempt and overtime eligible.
Requirements
- Bachelor’s degree in business, operations, analytics, project management, or a related field.
- Two or more years in operations or project coordination, including hands-on data analysis and reporting.
- Ability to identify patterns, investigate root causes, distinguish data issues from workflow issues, and explain findings clearly.
- Working knowledge of project fundamentals such as Kanban, Agile, or milestone planning, including prioritizing competing tasks and maintaining plans in a project tracking tool.
- Ability to learn new systems quickly and prepare, clean, and validate data.
- Strong Excel skills, including formulas, lookups, pivot tables, and charts.
- Working knowledge of Microsoft 365, including Outlook and Teams.
- Experience with Salesforce or a similar CRM and tools such as Zoom.
- Excellent communication and discretion, including asking clarifying questions, writing concise updates, coordinating without supervisory authority, and protecting sensitive information.
Nice To Haves
- Personal injury law firm experience and familiarity with intake, case progression, client service, and case management systems.
- Power Query, Power BI, or similar tools; advanced training in data preparation, analysis, or reporting.
- Experience mapping workflows, documenting procedures, and using data to support practical improvements.
Responsibilities
- Review recurring data across intake, legal operations, finance, marketing, and closeout to identify trends, bottlenecks, and gaps.
- Prepare and reconcile data from multiple systems, resolve discrepancies with source teams, and maintain consistent metric definitions.
- Maintain recurring reports and concise status updates, explaining findings, operational impact, and decisions needed.
- Translate approved priorities into plans with deliverables, owners, milestones, and dependencies; maintain action, risk, and issue logs.
- Prepare agendas, capture decisions and action items, follow up across teams, and escalate delays, scope changes, and unresolved barriers.
- Confirm deliverables meet agreed requirements, track results against established measures, and document completion and lessons learned.
Benefits
- 100% employer-paid medical, dental, and vision insurance for the employee.
- Life and AD&D insurance.
- HSA with employer contribution.
- 401(k) with a 4% match.
- Paid time off and paid holidays.
- Flexible processes and reasonable hours.
- Performance-based bonuses tied to team success.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
