Project Coordinator

Mesa Energy Systems • Reno, NV

10d • Onsite

About The Position

Mesa Energy Systems is seeking a Project Coordinator to support retrofit and automation jobs. The coordinator works closely with the Project Manager and Superintendent, provides project updates, and attends scheduling meetings. The role supports Project Managers with daily requirements and involves project administration, purchasing, accounts payable and payroll coordination, permitting, documentation, billing support, and safety-program follow-through.

Requirements

• Bachelor's degree in business administration or equivalent work experience.
• At least three years of experience in back-office support in the construction field.
• Strong background with construction forms and required permits.
• Strong administrative skills.
• Computer literacy in Microsoft products.
• Excellent verbal and written communication skills.
• Ability to coordinate and work well with others.
• Ability to work independently or as part of a team.
• Ability to adapt to changing priorities.

Responsibilities

• Set up retrofit and automation jobs.
• Coordinate scheduling with the Project Manager and Superintendent and keep shifts updated.
• Develop and maintain project folders in SharePoint.
• Attend job, project review, and manpower scheduling meetings; prepare meeting minutes and document management-assigned tasks in Planner.
• Coordinate the purchase of necessary supplies, equipment, and services from appropriate sources.
• Maintain and follow a strong safety program.
• Issue and enter purchase orders and subcontracts required for retrofit projects.
• Liaise with Accounts Payable regarding invoices, vendor holds, purchase-order cost discrepancies, and subcontracts.
• Review and approve vendor and subcontractor invoices monthly.
• Enter retrofit weekly timecards and manage payroll issues with the payroll department.
• Liaise with the payroll department regarding certified payroll issues.
• Process required permits and obtain them in person from cities as needed.
• Prepare and submit certificates of insurance.
• Prepare submittal manuals as required.
• Arrange payment and performance bonds if required by the customer.
• Prepare requested closeout documents and operation and maintenance manuals if required by the customer.
• Initiate warranty letters when required.
• Assist the Project Manager with billings for jobs in process and customer-required pay applications.
• Assist the Project Manager with work-in-progress reports for end-of-month review.
• Support all Project Managers with daily requirements.

Benefits

• Medical, dental, and vision coverage.
• Health savings and flexible spending accounts.
• Life insurance and disability coverage.
• 401(k) Savings Plan.
• College Coach.
• Employee assistance program.
• Competitive salary and benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level