Project Coordinator

Black & McDonald Limited•Broken Arrow, OK

About The Position

The Project Coordinator plans, coordinates, monitors, and controls engineering, construction, capital improvement, and maintenance project activities. The role supports project teams through budget management, cost forecasting, schedule development, risk analysis, project reporting, and stakeholder coordination. It develops integrated project schedules using Primavera P6 and supports project controls throughout the project lifecycle. The Project Coordinator connects project management, engineering, construction, finance, and field operations to help deliver projects safely, on time, within budget, and in alignment with organizational objectives. The position requires strong scheduling, cost management, forecasting, and coordination abilities, along with organization, attention to detail, collaboration, and the ability to manage competing priorities and deadlines.

Requirements

Associate degree, bachelor's degree, or equivalent utility EPC experience; equivalent experience may be considered in lieu of formal education. Listed fields include Construction Management, Engineering Technology, Business Administration, Project Management, or a related field.
Experience with project design, planning, engineering, construction, or maintenance activities.
Experience with cost tracking, forecasting, budgeting, and financial reporting.
Experience with project scheduling and project controls.
Working knowledge of accounting and financial management principles.
Experience coordinating multiple projects in a deadline-driven environment.
Advanced proficiency with Primavera P6 scheduling software.
Advanced Microsoft Excel skills, including complex spreadsheets, dashboards, formulas, pivot tables, and reporting tools.
Strong understanding of project controls, cost management, forecasting, budget administration, CPM scheduling, resource loading, and resource leveling.
Excellent organizational, planning, and time-management skills.
Strong analytical and problem-solving abilities.
Ability to identify project risks and develop mitigation plans.
Excellent verbal and written communication skills.
Ability to collaborate effectively across functional teams.
Self-directed, with ability to work independently with minimal supervision.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple projects and competing priorities successfully.

Nice To Haves

Experience in an EPC, engineering, utility, energy, industrial, or construction environment.
Project Management Professional (PMP) certification.
Certified Associate in Project Management (CAPM) certification.
PMI Scheduling Professional (PMI-SP) certification.
Experience with Procore, SharePoint, Bluebeam Revu, Microsoft Office Suite, JD Edwards (JDE), Power BI, or other project controls, scheduling, estimating, or ERP software.

Responsibilities

Lead, facilitate, and coordinate project activities across departments and stakeholders.
Coordinate and document project meetings, action items, and deliverables.
Build consensus on decisions affecting project execution and business objectives, and resolve stakeholder conflicts and competing priorities.
Identify project risks and opportunities and develop mitigation strategies.
Provide project status updates and recommendations to project managers and leadership.
Participate in mentoring and training lower-level project coordinators and schedulers.
Develop, maintain, and analyze integrated project schedules using Primavera P6.
Create resource-loaded schedules and perform resource leveling using Critical Path Methodology (CPM).
Develop detailed schedules for engineering, procurement, construction, maintenance, and outage activities.
Monitor schedule performance and identify risks, delays, and recovery opportunities.
Coordinate with planning, engineering, procurement, and construction teams to align schedules.
Support development and analysis of intermediate and complex project and outage schedules.
Manage project budgets and track costs, commitments, accruals, forecasts, and budget performance.
Prepare financial reports and project performance metrics for multiple projects.
Develop and maintain project forecasts and cash flow projections.
Create and manage project work orders.
Analyze financial performance and recommend corrective actions when needed.
Apply accounting principles and cost-tracking methodologies to support project objectives.
Develop or oversee conceptual and preliminary project cost estimates and support development of detailed estimates.
Support project controls including forecasting, earned value tracking, budgeting, cost analysis, and reporting.
Evaluate project alternatives and conduct risk assessments to support decision-making.