Project Coordinator

Safari Club International•San Antonio, TX

30d•Onsite

About The Position

The Project Coordinator is an integral member of the administration team, responsible for leading and managing projects with a high degree of autonomy to ensure alignment with organizational and departmental goals. This role oversees the full project lifecycle—from planning through execution and evaluation—while exercising independent judgment in prioritization, problem-solving, and decision-making. The Project Coordinator develops and manages project plans, evaluates risks, and recommends solutions that influence project outcomes and organizational priorities. This position partners closely with leadership, including the CEO and department managers, to support strategic initiatives and organizational objectives. In a small team environment, the role balances both strategic oversight and hands-on execution across a wide range of initiatives, including events, fundraising, marketing, and operational projects. Occasional travel may be required.

Requirements

Bachelor’s degree in business administration, project management, communications, or a related field; or equivalent combination of education and relevant work experience.
Minimum of 3–5 years of progressively responsible experience in project coordination, project management, or a related role, preferably in a small or fast-paced environment.
Valid driver’s license with ability to be insurable on SCI policy
Demonstrated ability to manage multiple projects simultaneously and drive initiatives from concept through completion with minimal supervision.
Proven experience exercising independent judgment and decision-making in managing priorities, resolving issues, and achieving project outcomes.
Ability to analyze information, identify risks, and develop practical solutions to complex or evolving challenges.
Experience collaborating across departments and working effectively with senior leadership and diverse stakeholders.
Strong written and verbal communication skills, including the ability to present information, provide recommendations, and influence outcomes.
Proficiency with project management tools and standard business software (e.g., Microsoft Office Suite or similar platforms).
Willingness and ability to travel as needed.

Nice To Haves

Hunters preferred
Some existing knowledge of TTHA’s current programs and mission
Passionate about hunter’s rights

Responsibilities

Lead and manage projects from initiation through completion, ensuring quality, timeliness, and alignment with organizational goals while exercising independent judgment.
Develop and execute comprehensive project plans, including defining scope, establishing priorities, allocating resources, and adjusting plans as needed.
Evaluate project progress, identify risks or issues, and determine appropriate solutions to ensure successful outcomes.
Analyze project data and provide insights and recommendations that inform decision-making and influence project direction.
Partner with the CEO and department leaders on high-priority and strategic initiatives that advance organizational goals.
Serve as a cross-functional resource, coordinating efforts across departments to support organizational priorities and initiatives.
Determine appropriate communication strategies and provide regular updates, reports, and recommendations to stakeholders.
Oversee and maintain project documentation to ensure accuracy, organization, and compliance with company policies and standards.
Facilitate project meetings, guide discussions, and ensure accountability for deliverables and action items.
Oversee project-related administrative functions (e.g., scheduling, budgeting, procurement) as part of overall project ownership.
Assist in developing and managing project budgets, including monitoring expenditures and recommending adjustments.
Support and contribute to grant writing, fundraising initiatives, and donor-related projects as needed.
Lead or support planning and execution of events, including banquets, fundraisers, and organizational functions.
Contribute to marketing initiatives and campaigns to promote programs, events, and organizational growth.
Support merchandise planning and coordination aligned with branding and revenue goals.
Coordinate and support committees established for special projects and strategic initiatives.
Provide guidance and direction to project team members to enhance performance and accountability.
Foster a collaborative, inclusive, and solutions-oriented environment that supports team engagement and results.
Evaluate project outcomes, implement lessons learned, and drive continuous improvement.
Adapt to changing priorities and independently allocate time and resources to areas of greatest organizational impact.
Perform other related duties as assigned.
Attends meetings, conventions and trade shows as appropriate.