Project Coordinator

ShareHouse•Fargo, ND

About The Position

The Project Coordinator supports the implementation of ShareHouse’s strategic priorities, organizational initiatives, new programs, operational improvements, and grant-funded projects. Working with organizational leadership, the role coordinates implementation activities, supports cross-functional teams, tracks outcomes, and maintains accountability for project deliverables. The position also provides administrative, coordination, communication, follow-through, and logistical support to move projects from planning through launch and stabilization, and assists with day-to-day operational tasks. The Project Coordinator coordinates planning and implementation, maintains project plans and documentation, monitors progress, and communicates updates and action items across departments. The role supports program and operational readiness, outcomes tracking and reporting, process improvement, technology and systems implementation, and grant administration and reporting. The position does not supervise other positions. The role requires an associate degree in a related field and three years of related work experience. A bachelor’s degree in a related field is preferred. The position calls for a collaborative, mission-driven approach aligned with ShareHouse’s values of compassion, integrity, and connection.

Requirements

Associate degree in Business Administration, Communications, Project Management, or a related field.
Three years of related work experience in project coordination, operations support, program administration, organizational development, or implementation support.
Ability to meet the physical requirements of the position with or without reasonable accommodation, including frequent bending and stooping; color vision and ability to distinguish colors; lifting, carrying, pushing, and pulling; oral communication and hearing; and use of fine motor skills, reaching, and grasping.

Nice To Haves

Bachelor’s degree in a related field.
Mission-driven, motivated by meaningful work, and interested in personal and professional growth.
Views change and feedback as opportunities.
Values teamwork and open communication and enjoys a collaborative environment.
Positive attitude and willingness to foster encouragement and respect.

Responsibilities

Coordinate planning and implementation of new programs, services, strategic initiatives, operational improvements, and grant-funded projects.
Develop and maintain project plans, timelines, milestone trackers, checklists, and supporting documentation.
Monitor project progress, communicate updates, document decisions and action items, and coordinate cross-departmental follow-through.
Coordinate program and project changes from planning through implementation and stabilization, maintaining project files, correspondence, and organizational documentation.
Develop and distribute workflows, forms, training resources, implementation materials, and communication plans.
Maintain systems for tracking project milestones, deliverables, outcomes, and performance measures.
Collect, organize, and report data through dashboards, scorecards, presentations, and status reports for leadership.
Document implementation outcomes, lessons learned, and recommendations for improvement.
Maintain accurate, accessible, and current project records and documentation.
Support process improvement through workflow documentation, data collection, and project tracking.
Assist with implementation of new technologies, systems, and operational processes.
Coordinate collection of data and documentation for project, grant, and compliance reports.
Support grant proposals by researching application requirements, compiling documents, maintaining portal accounts, and submitting proposals and progress reports.
Monitor grant deliverables, outcomes, reporting deadlines, and compliance requirements.
Build working knowledge of ShareHouse programs, operations, finance, compliance, quality improvement, and strategic planning.
Participate in cross-functional initiatives and serve as a collaborative resource to staff and leaders.
Develop skills in project management, implementation planning, change management, performance measurement, and organizational leadership.
Perform other duties as assigned.