Project Coordinator V - Electrophysiology

Medtronic•Mounds View, MN

5d•$75,200 - $112,800•Onsite

About The Position

The Project Coordinator V is part of Medtronic’s Electrophysiology Operating Unit and provides executive administrative support to the VP Product Development and VP Integration Transformation. The role coordinates calendars, meetings, communications, travel, and operational priorities, while supporting confidential business activities, follow-through on action items, and team execution. The position works with internal stakeholders to coordinate leadership meetings, manage documentation and reporting, support special events and local facility needs, and assist staff with special projects. It requires a minimum of four days onsite per week.

Requirements

10 or more years of relevant administrative or executive support experience supporting senior leaders.

Nice To Haves

Experience managing complex calendars, meetings, travel, expenses, and confidential information.
Experience supporting senior-level leadership teams, business reviews, team events, or executive offsites.
Strong action tracking, follow-up, and meeting coordination skills.
Strong working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive.
Experience creating trackers, status summaries, or dashboards in Excel or Microsoft 365 tools.
Familiarity with Concur, vendor coordination, or administrative systems.
Postsecondary education in business administration, office administration, communications, or a related field.
For baccalaureate degrees earned outside the United States, a degree satisfying the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A).

Responsibilities

Manage complex calendars, meeting coordination, and scheduling priorities for senior leadership.
Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up.
Track action items, decisions, deadlines, and priorities to support leadership accountability and execution.
Draft, edit, and route correspondence, meeting communications, and internal updates.
Prepare executive-ready materials, reports, trackers, and presentations.
Coordinate domestic and international travel, expenses, and related logistics.
Support confidential and sensitive business matters with discretion and sound judgment.
Maintain organized digital filing systems, trackers, contact lists, and shared team resources.
Partner with internal teams and administrative colleagues to support consistent execution and communication flow.
Assist with special projects, team events, local facility needs, and other leadership support as assigned.

Benefits

Competitive salary and flexible benefits package.
Short-term incentive through the Medtronic Incentive Plan (MIP).
Health, dental, and vision insurance for eligible regular employees working 20 or more hours per week.
Health Savings Account and Healthcare Flexible Spending Account for eligible regular employees working 20 or more hours per week.
Life insurance and long-term disability leave for eligible regular employees working 20 or more hours per week.
Dependent daycare spending account for eligible regular employees working 20 or more hours per week.
Tuition assistance or reimbursement for eligible regular employees working 20 or more hours per week.
Simple Steps global well-being program for eligible regular employees working 20 or more hours per week.
Incentive plans for all regular employees.
401(k) plan with employer contribution and match for all regular employees.
Short-term disability, paid time off, and paid holidays for all regular employees.
Employee Stock Purchase Plan and Employee Assistance Program for all regular employees.
Non-qualified Retirement Plan Supplement, subject to IRS earning minimums, for all regular employees.
Capital Accumulation Plan for Vice Presidents and above, or subject to IRS earning minimums.