Materials Coordinator V

Doyon Limited•Anchorage, AK

About The Position

Provides specialist-level materials management support for Willow logistics and operations. The role independently manages material tracking, inventory accuracy, SAP and C2C data alignment, material status reporting, documentation, and issue resolution. It supports material readiness from procurement and receipt through staging, transfer, handover, surplus, and closeout while ensuring compliance with materials management processes, internal control requirements, and cross-functional stakeholder needs. Most work takes place in a professional office environment, with trips to remote field environments on Alaska’s North Slope. The work is typically sedentary but may occasionally involve walking, standing, bending, and carrying items weighing up to 50 pounds. Fairweather provides reasonable accommodations to qualified individuals with disabilities. The job description notes that duties may include other job-related tasks and that the scope of work may be changed by management.

Requirements

Experience in materials management, logistics, warehousing, procurement, maintenance, commissioning, construction, operations, or related asset-intensive environments.
Working knowledge of material tracking, receiving, staging, transfers, inventory control, surplus, backhaul, handover, and closeout processes.
Strong SAP materials management or inventory experience, including familiarity with material masters, storage locations, goods receipts, material movements, inventory records, and reporting.
Strong analytical and data-quality skills, including the ability to identify discrepancies, validate records, reconcile information, and recommend corrective actions.
Strong organizational skills and the ability to manage multiple open items, track actions through closure, and communicate status clearly.
Ability to work independently as a specialist individual contributor while collaborating effectively with supervisors, leads, contractors, and cross-functional teams.
Understanding of inventory control, documentation retention, audit readiness, and process compliance expectations.
Ability to prepare clear reports, issue summaries, action trackers, and stakeholder updates.
Ability to perform the essential duties proficiently; some requirements may exclude individuals who pose a direct threat or significant risk to health or safety.

Nice To Haves

Experience with contractor material tracking systems, C2C, SharePoint, Excel, Teams, Outlook, and related reporting or dashboard tools.
3+ years of North Slope or remote logistics experience.
Qualified Doyon Shareholders receive preference; qualified shareholders of other Alaska Native corporations granting similar preference are also preferred.

Responsibilities

Independently support day-to-day materials management activities for Willow operations, logistics, maintenance, commissioning, procurement, and project execution.
Track material requests, receipts, transfers, staging, storage requirements, shortages, backhauls, surplus candidates, and open issues to support timely material availability.
Coordinate with logistics, warehouse, procurement, maintenance, commissioning, construction, install contractor, and project teams to support material readiness, handover, and issue resolution.
Verify available materials, field change needs, and material status before escalating issues or initiating new procurement actions.
Support the movement, staging, return, surplus, and disposition of project and inventory materials in alignment with Willow materials processes.
Maintain accurate material records, including item descriptions, quantities, storage locations, material status, purchase order references, delivery documentation, C2C records, SAP records, and supporting files.
Review data quality and reconcile discrepancies among field information, warehouse records, contractor systems, procurement data, C2C, SAP, and reporting tools.
Support SAP material master, inventory, storage location, goods receipt, material movement, staging, surplus, and transaction-related activities as required.
Assist with inventory counts, discrepancy investigations, corrective actions, and documentation needed to support inventory accuracy.
Monitor material master, inventory, and planning data for completeness, consistency, and readiness for operational use.
Prepare and maintain material status reports, material-on-hand reports, issue logs, action trackers, discrepancy logs, surplus listings, and readiness updates for supervisors and cross-functional stakeholders.
Collect, organize, and retain materials-related documentation to support traceability, custody transfer, audit readiness, inventory controls, and operational handover.
Support the development, use, and continuous improvement of Willow materials management procedures, trackers, reports, forms, and process controls.
Document materials management activities in accordance with applicable Supply Chain, Finance, inventory, and internal control expectations.
Identify gaps in process documentation, data quality, or control execution and recommend practical improvements.
Serve as a knowledgeable point of contact for materials-related questions, status checks, data validation, documentation follow-up, and issue resolution.
Work with internal and contractor stakeholders to clarify requirements, resolve material discrepancies, and maintain alignment on priorities.
Escalate risks, constraints, shortages, data gaps, compliance concerns, and process issues to appropriate functional leads with clear supporting information.
Promote timely communication, accountability, and follow-through across assigned materials management activities.
Support coordination meetings, readiness reviews, and operational handover discussions by preparing accurate material status information and action updates.
Perform other job-related duties as requested by an authorized person.

Benefits

Medical coverage through Federal Employee Health Benefits (FEHB) plans, including medical, dental, and vision.
401(k) with up to a 4% company match.
Short-term and long-term disability insurance.
Life insurance and voluntary supplemental coverage.
Employee Assistance Program with free counseling and support services.
Paid holidays observing major federal holidays.
Flexible Spending Accounts for health and dependent care.
Opportunities for professional development and career growth.
Supportive and collaborative work culture.
Commitment to employee safety and well-being.