Project Coordinator V
About The Position
The Interventional Cardiology Therapies (ICT) Operating Unit is seeking a Project Coordinator V to provide advanced administrative and project coordination support to ICT Quality leadership. The role is a central point of coordination for executive scheduling, business operations, team events, organizational planning, talent processes, communications, and special projects. ICT develops technologies to advance cardiovascular disease treatment and improve patient outcomes, while ICT Quality partners across research and development, manufacturing, quality, regulatory, and commercial functions to support business operations, strategic initiatives, organizational effectiveness, and leadership execution. The position is based at Medtronic’s Mounds View, Minnesota facility and requires a minimum of four days per week on-site. Travel is expected to be 10% or less and may include supporting team meetings, events, and business activities at Medtronic locations.
Requirements
- At least 10 years of relevant experience.
- Experience supporting senior leaders through complex calendar management, meeting coordination, travel planning, and expense management.
- Experience coordinating cross-functional projects, events, or business operations involving multiple stakeholders.
- Experience creating and maintaining presentations, reports, and business communications using Microsoft Office applications.
- For baccalaureate degrees earned outside the United States, a degree satisfying the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
Nice To Haves
- Experience supporting executive or leadership teams within a large, matrixed organization.
- Experience coordinating talent management processes, workforce planning activities, or organizational planning initiatives.
- Experience supporting recruiting activities, interview coordination, onboarding, or employee engagement programs.
- Experience managing SharePoint, Microsoft Teams, distribution lists, reporting tools, or collaboration platforms.
- Experience in the medical device, healthcare, life sciences, or another highly regulated industry.
Responsibilities
- Manage complex calendars, meeting schedules, travel arrangements, and expense reporting for the ICT Quality leadership team.
- Coordinate Quarterly Business Reviews, in-person meetings, leadership meetings, and team events, including logistics, agendas, meeting materials, catering, and attendee communications.
- Support quarterly town halls by coordinating schedules, presentation materials, meeting spaces, and speaker logistics.
- Create, maintain, and distribute organizational communications, leadership presentations, organization charts, distribution lists, Teams sites, and recurring business reports.
- Coordinate recruiting activities, including interview scheduling and onboarding logistics for new hires.
- Track meeting outcomes and action items, maintain leadership dashboards and strategic presentations, and follow up with stakeholders to support execution of key priorities.
- Lead operational coordination for talent reviews, succession planning, workforce planning activities, annual planning processes, engagement initiatives, and related programs.
- Manage special projects and business processes, including external audit purchasing requests, physician advisory panel coordination, quality event planning, reporting activities, and department tracking tools.
Benefits
- Competitive salary and flexible benefits package.
- Health insurance.
- Dental insurance.
- Vision insurance.
- Health Savings Account.
- Healthcare Flexible Spending Account.
- Life insurance.
- Long-term disability leave.
- Dependent daycare spending account.
- Tuition assistance or reimbursement.
- Global well-being program.
- Incentive plans, including eligibility for the Medtronic Incentive Plan short-term incentive.
- 401(k) plan with employer contribution and match.
- Short-term disability.
- Paid time off.
- Paid holidays.
- Employee Stock Purchase Plan.
- Employee Assistance Program.
- Non-qualified Retirement Plan Supplement, subject to IRS earning minimums.
- Capital Accumulation Plan, available to Vice Presidents and above or subject to IRS earning minimums.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
