Project Coordinator

MUELLER SPORTS MEDICINE INC•Town of Prairie du Sac, WI

12d•Onsite

About The Position

The Project Coordinator ensures that projects are completed accurately and that project timelines are met. The role coordinates project scope, objectives, stakeholders, resources, tasks, meetings, updates, and risks while adhering to ISO 13485 and FDA standards. It also supports SAP administration and material data management, project reporting and documentation, internal operations stakeholders, and other PMO needs. The position may assist with PMO Manager responsibilities in that manager’s absence and perform other duties as assigned. The position is based at the Corporate Headquarters in Prairie du Sac, Wisconsin, and is full-time. It requires occasional business travel, including operation of a motor vehicle. The position description may change without notice.

Requirements

Associate degree in administration, business, project management, or another related field, or an equivalent combination of education and experience sufficient to perform the job functions.
Three or more years of project management, cross-functional team leadership, or other related experience.
Ability to understand and comply with Mueller Safety Systems and current regulatory requirements.
Exercises judgment within broadly defined practices and policies and makes sound decisions based on analysis, discussion, experience, and judgment.
Demonstrated ability to participate actively as a team player in meetings.
Strong planning and project management skills.
Ability to transition efficiently between independent and collaborative work.
Ability to anticipate emerging and future trends based on broad knowledge and perspective.
Excellent written and verbal communication skills, including the ability to communicate at all organizational levels, including with the board.
Ability to develop and maintain interpersonal relationships.
Strong organizational and problem-solving skills, attention to detail, and ability to balance multiple priorities.
Advanced use of Microsoft products, including Word, Outlook, and Excel, and related industry applications.
Valid driver’s license.
Ability to perform the stated physical duties, including standing or sitting, bending or stooping, manipulating weights up to 40 pounds, using a keyboard and office equipment, and frequent typing.
Ability to travel occasionally for business, including operating a motor vehicle.

Nice To Haves

Prior experience with inventory management systems and SAP.

Responsibilities

Identify project scope and develop clear, time-bound objectives with the Project Team and key stakeholders.
Work cross-departmentally to involve stakeholders and identify resource availability for project objectives and agreed timelines.
Lead or facilitate project meetings and provide updates to the Project Team and key stakeholders.
Prepare project updates, including meeting minutes, presentations, email correspondence, and Gantt charts.
Outline and manage project tasks within QCBD (Quality Collaboration by Design), ensuring tasks are appropriately assigned to project scope and task owners.
Identify, navigate, and escalate project risks while adhering to ISO 13485 and FDA standards.
Collaborate with the PMO Manager to understand project priorities.
Assist with SAP material master setup and management, including master data and bill of material updates.
Collaborate with the Master Data Management Coordinator on material statuses in SAP, inventory levels, and rollout strategy.
Run project status reports weekly or as often as required and ensure project documentation is complete.
Provide support and guidance to internal stakeholders on operations-related matters.
Handle special projects and related work as required.
Document existing standards and processes as needed to support training of new employees and development of area subject-matter experts.
Assist in executing PMO Manager responsibilities in the manager’s absence.
Perform other duties as assigned to meet organizational needs.
Protect the confidentiality, security, and integrity of the organization’s systems and data, as well as client data.