Project Coordinator

Vertiv Group • Greenville, SC

5d • Onsite

About The Position

The Project Coordinator coordinates, manages, and administers project documentation and tasks, supporting the Project Manager throughout the project lifecycle. The role helps implement the procedures and processes defined by the Vertiv Data Centre Deployment Project Management System and its online template library. It supports the Project Manager across a range of tasks, including coordinating and communicating information for reports and updates.

The position is site based, with mainly regular working hours, although hours may vary to include after-hours work, weekends, or holidays. On-call availability is required. Travel is 30–50%, depending on the project, and may include occasional limited domestic or international travel. A valid driver’s license is required, and the employee must be eligible to obtain a passport.

Requirements

• Ability to plan, set priorities, organize, and coordinate work with others.
• Ability to build relationships and earn the respect of managers and executives.
• Persuasive and assertive approach, with diplomacy and tact.
• Professional conduct, including cooperation, courtesy, confidence, receptiveness to constructive criticism, and non-defensiveness.
• Good customer relations skills, including providing prompt, personalized service.
• Ability to handle stressful situations, resolve conflicts, and meet deadlines.
• Ability to prioritize and remain flexible to meet reporting deadlines.
• Ability to simplify procedures.
• Good literacy skills.
• Previous experience in a similar position is the minimum requirement if the candidate does not have an administration qualification.
• Intermediate knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
• Valid driver’s license.
• Eligibility to obtain a passport.

Nice To Haves

• An administration qualification.

Responsibilities

• Support the Project Manager by obtaining information from managers and contractors for progress reports.
• Maintain confidentiality of commercial information, cost status, and reports issued to senior managers or the PMO.
• Administer project documentation, the project management platform, minutes, and task logs.
• Respond to ad-hoc requests and issues requiring management support.
• Coordinate project meetings, including booking rooms, liaising with attendees, identifying schedule clashes, recording site meetings when required, and tracking and communicating actions.
• Establish and manage a process for recording site progress through webcams or photographs, ensuring images can be used for Vertiv marketing.
• Establish communication routes with the project team, Vertiv executives, and customer representatives; identify information that differs from the plan and report it to the Project Manager for resolution or escalation.
• Coordinate training on the Aconex document management system and guide new employees through Vertiv RDDC procedures in the online library.
• Ensure project records and commercial documents are uploaded to the project intranet and highlight records that do not meet standards.
• Maintain and communicate a regular holiday tracker for the project team, key client representatives, and Vertiv executives.
• Assist with tracking work packages, changes, and contra charges.
• Support the Project Manager in setting up and following up on the deliverables package.
• Produce and administer reports to agreed milestones.
• Manage and archive key documents.
• Coordinate information requirements.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed