Project Coordinator

American Heart Association • Dallas, TX

11d • $45,000 - $55,000 • Remote

About The Position

The Project Coordinator supports the successful execution of implementation science initiatives and implementation studies in the American Heart Association’s Quality, Outcome Research, & Analytics (QORA) department. The role provides project coordination, operational support, stakeholder engagement, and program administration, working with internal staff, healthcare organizations, volunteers, and external stakeholders. The coordinator helps ensure smooth day-to-day operations by organizing meetings and events, maintaining project documentation and databases, supporting reporting, and coordinating communications and logistics.

This is a full-time, benefits-eligible, grant-funded opportunity. Current funding is expected to expire on June 30, 2028, with the possibility of extension. The position can be home-based. The Association provides training and support, including access to Heart U, its corporate university, and promotes work-life harmonization.

The expected pay range is $45,000 to $55,000, with pay commensurate with experience; geographic differentials may apply. The Association notes it may pay above or below the posted range. Benefits and rewards include insurance coverage, retirement contributions, paid time off and holidays, professional development resources, and tuition assistance.

Requirements

• High school diploma or equivalent.
• Three years of relevant experience.
• Administrative and/or project coordination experience.
• Ability to handle multiple projects simultaneously and meet specified timelines.
• Administrative expertise with sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills and proven ability to develop collaborative working relationships internally and externally.
• Ability to coordinate, plan, and implement corporate events, including in-person and digital experiences.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.

Nice To Haves

• Experience working with CRM, project management, or database systems.
• Bachelor’s degree in public health, health administration, research, or a related field.
• Familiarity with healthcare quality improvement or clinical program implementation.
• Exposure to cardiovascular care, prevention, or population health initiatives.
• Experience working with clinical stakeholders such as physicians, nurses, and administrators.
• Knowledge of basic data tracking, reporting, or research processes.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-team meetings and in-person events; managing agendas; capturing notes and action items; tracking team metrics and participation; coordinating materials; and maintaining documentation.
• Provide scheduling and administrative support to program leadership, including calendar coordination and management of internal and external meeting invitations.
• Develop, input, and maintain information in computer software programs, including CRM and event-specific software.
• Handle financial tasks, including paying invoices and processing and tracking expenses, including volunteer reimbursements.
• Support logistics and technology for virtual and in-person meetings and events, including Learning Collaborative activities; coordinate participant communications, registration and reminders, attendance and participation tracking, event logistics, and post-event follow-up.
• Serve as a support contact for participating health systems by coordinating communications and contact lists, responding to inquiries, facilitating engagement activities, and assisting with onboarding new sites, including orientation materials and logistics.
• Prepare and maintain project documentation, status reports, site reports, dashboards, meeting summaries, internal stakeholder updates, and performance updates aligned with collaborative goals and KPIs.
• Assist with developing and disseminating program materials, templates, and resources.
• Maintain organized program files and resources within SharePoint and other collaboration platforms.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Retirement program with an employer match and automatic contribution.
• Employee assistance program.
• Employee wellness program and telemedicine and medical consultation.
• Professional development through Employee Resource Groups, a mentoring program, and Heart U.
• Paid time off of at least 16 days per year for new employees, increasing based on seniority.
• 12 paid holidays per year, including several days off at the end of the year.
• Tuition assistance for education related to current duties and responsibilities or potential future positions.
• Performance and recognition programs, with incentive-program eligibility based on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED