RSD Project Coordinator
About The Position
The Project Coordinator supports the day-to-day business needs of Project Managers and the company throughout the production process of fire apparatus. Working with Project Managers, Engineering, and dealer representatives, the role produces critical project documentation and supports the Post Sales Group. The position communicates with project stakeholders, documents customer and dealer interactions, prepares and updates project files and drawings, and converts Quote Writer files into spreadsheets used by other departments. It also helps identify and resolve file issues, prepares files for preconstruction, and processes locked files and change orders in QuoteWriter. Other duties may be assigned to meet company needs.
Requirements
- High school diploma required.
- At least 1 year of sales or customer service experience required.
- Able to read and interpret relevant business and technical materials, and write professional reports and business correspondence.
- Able to present information effectively and respond to questions from managers, clients, customers, and the public.
- Able to follow written and verbal directions and communicate new information that could affect project trajectories.
- Able to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
- Proficient in Microsoft Excel, particularly formulas and equations related to sales.
- Able to perform intermediate PC functions in Microsoft Office Suite and Quote Writer.
- Able to handle problems involving multiple variables in non-standard situations.
- Strong attention to detail and ability to read and understand specifications.
- Able to work professionally with customers, dealerships, and internal customers toward common goals.
- Able to prioritize and multitask while meeting deadlines.
- Able to work with minimal supervision in a team environment.
- Able to understand and follow safety policies.
- May need to travel off site for tradeshows, meetings, or company-related events; a driver's license and own vehicle are indicated as applicable.
- Ability to work evenings and/or weekends occasionally as needed to meet departmental needs.
- Team lift required for items weighing 50 pounds or more.
Nice To Haves
- Associate’s degree in business administration, engineering technology, or project management.
- At least 2 years of administrative support experience.
- Manufacturing experience.
Responsibilities
- Communicate with Project Managers, dealers, and Rosenbauer departments throughout fire apparatus production.
- Create documentation based on Project Manager interactions with customers and dealers, including initial reviews of contracted files and notes from customer meetings.
- Communicate production-floor employee concerns to the Project Manager.
- Convert Quote Writer files into Excel sheets for use by other departments.
- Check for issues and provide correction solutions according to Quote Writer.
- Communicate with dealers by phone and email.
- Update drawings when changes are required.
- Prepare files for preconstruction processes.
- Work with QuoteWriter to lock files and implement change orders.
- Perform other duties and responsibilities as required by management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
