Project Coordinator

Smith Mechanical Electric Plumbing•Santa Maria, CA

30d•Onsite

About The Position

Under the general direction, the Project Coordinator’s position provides administrative and project support for the assigned group and serves as the primary point of contact for internal and external customers on all administrative and informational matters. This position will have secondary responsibilities in providing marketing and administrative support to the Sales and Project Managers and providing back up and collaborative support for other regional offices.

Requirements

High School Diploma or equivalent required.
2+ years’ experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project
1+ years’ experience/intermediate-level usage of desktop publishing software application(s); experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator preferred.
Strong interpersonal skills and the ability to relate with a variety of departments and personalities.
Excellent verbal and written communication skills.
Strong organizational and time management skills to handle multiple issues efficiently and completing work to a deadline.
Demonstrated service excellence (e.g., ability to participate in customer relation issues and find solutions to solve customer disputes).
High level attention to detail and ability to complete work to a deadline.
Able to participate in customer relation issues and find solutions to solve customer disputes.
Understand the necessity of maximizing the productivity of construction and technical workforce.
Understand the importance of handling sensitive and confidential information and documents.

Nice To Haves

Associate degree or higher preferred
General knowledge of the construction or service business is preferred, but not required.

Responsibilities

Plans organize and execute meetings for department leadership, sales managers, salespeople, and vendors as needed by the Sales Manager including rooms and catering (for both in-person and virtual meetings as applicable)
Take and distribute meeting minutes for sales and department team meetings; email recap with action items to meeting attendees
Assist with onboarding new hires
Coordinate with Human Resource to ensure that all first-day activities are scheduled in advance, itinerary, meet & greets, etc.
Assist the manager with new hire equipment setup; ITPAFs, business cards, key fob/building access, email setup, etc. to ensure a successful onboarding process
Receive and distribute Pre-bid notifications / invitations
Prepare and submit Prequalification Statements/Packages
Assist with Bid Forms, RFPs and presentation
Assist with generating and printing accounting reports for Sales and Project Managers
Monitoring various lead generation sites for Bid opportunities
Manages event tickets for Construction Group